Track Club held an executive board meeting on October 23rd, 2014 at Fleet Feet
Sports. The meeting was called to order by President Eric Fritz at 6:30 pm. The
focus of the meeting was to nominate the 2014 Annual Award Winners.
Present: Eric Fritz (President), Karen Gelmis (VP – Programs), Alex Clark
(VP-Races and Equipment), DeWayne Satterfield (VP – Communications), Regena
Moore (Secretary), Kathy Youngren (Treasurer), Harold Tinsley (Appointed Member
– Past Board Member), Dink Taylor (Appointed Member – Cotton Row Director), and
Suzanne Taylor (Appointed Member – Rocket City Marathon Director).
> 2014 HTC
ANNUAL AWARD NOMINEES
The Board discussed
and voted on the annual HTC Awards for the upcoming General Meeting on November
> HTC CHARITY
– HUNTSVILLE HOSPITAL FOUNDATION
A name was
decided for HTC Charity at the Huntsville Hospital Foundation that will benefit
the Physical Therapy Department: “The Huntsville Track Club Back on Track Fund”
are needed for the following races. Prospects were mentioned and will be
contacted to see if they are interested.
* Summer XC Runs
* McKay Hollow
* David McKannan
> DOUBLE HELIX
Hudson Alpha has
approached HTC to take over their race. The board voted and approved the
takeover. We are in search of a Race Director.
Eric is concerned
that prorating is not conducive to current programs including those such as
free to member races and the attempt to benefit members with Mountain Mist
registration, etc. Several ideas were discussed but no action was taken. It was
agreed that most likely we should increase membership fees going forward,
however that should coincide with the release of our new website.
need to check their race reports on active.com and be sure to get participants
to sign waivers. When someone allows friends/family to register them, the
waiver goes unsigned. RD’s need to print the waiver and have them sign at
Packet Pick-up and include these instructions in the “Packet Pick-up” email
that is sent to all participants.
We need to either
improve or discontinue this program. Most RD’s if not all, give out t-shirts
instead. The free HTC races primarily benefit from the worker coupons as they
don't provide t-shirts. In races that provide t-shirts volunteers have
the option to accept the t-shirt or a worker coupon but not both.
that only HTC Members should be allowed to rent equipment. After some
discussion, it was agreed that if the “Rentor” is not a member at the time
their equipment request is submitted then they will have to become a member at
that time. A vote was taken and approved.
> MONTE SANO
CAPITAL PROJECTS LIST
submitted a list of capital projects for the Monte State Park to Eric Fritz for
review for potential HTC involvement. These will be discussed with the board at
a later date.
The meeting was
adjourned at 8:30 pm. The next General Meeting will be held on November 18th,
2014 which is also the Annual Awards Meeting.