Board Meeting – 16 October 2007
Present: David Purinton (President),
Ashley Cain (VP-Programs), Anne Park (Secretary), Suzanne Taylor (Appointed
Board Members Absent:
Kathy Youngren (Treasurer), DeWayne Satterfield, (Appointed Member—Past
Also present was
Huntsville Track Club Member Malcolm Gillis.
The HTC Executive Board met at the
Suzanne opened a discussion with the Board involving
consideration of earmarking a HTC race for charitable purposes. The HTC has been contributing to non-profit
groups, usually race related, as we have had excess monies from races, but
Suzanne felt that the
The Board has been looking into a request from Team Blake to
participate in the 2007 Rocket City Marathon.
Team Blake consists of a gentleman who has participated in several races
in which he pushes his disabled son in a stroller. Suzanne has done much research and made many
calls to determine whether it would be feasible for Team Blake to participate in
our 2007 marathon. Everything seemed
positive in light of Team Blake’s past race participation, safety issues along
the Rocket City Marathon route, insurance coverage, and the fact that they will
have a runner escort to run the entire race with them. Harold did point out many factors involving
safety and liability which the board discussed.
As a result, several stipulations were agreed upon: both father and son
would have to officially enter the race, each would have to sign a waiver
specifically created to address the particular issues involved, we would need
to inform Team Blake of all possible hazards on the course, they would need to
start in the back of the pack, and the other runners would need to be informed
at the race start of their participation.
David will create appropriate waivers for the Board members to examine
and revise. Suzanne made a motion that
we allow Team Blake to participate in the 2007 Rocket City Marathon under all
the above conditions in addition to 1) approval of the waivers and above
conditions by Gary Grace and 2) Team Blake’s participation being acceptable
with parade permit requirements. Anne
seconded the motion, and the motion carried.
There was then a discussion involving finding a new director
for the 2008 15k race. Two people have
stepped forward to possibly assume that responsibility and the Board will look
into both possibilities and determine what would work out best. Since Marty Clarke was one who volunteered,
David proposed that we examine the feasibility of incorporating the annual
middle school track meet into our All Comers Meet, which Marty is presently
directing, in order that area middle schoolers would have the benefit of a
well-run event. There are many factors
to consider, but it seems to be a favorable possibility. Harold suggested that it could be an
Invitational, with the All Comers Meet also available after the middle school
meet for those who might not come under the Invitational requirements. This would open the event to even more area middle
schoolers. The Board agreed to pursue
this further after David makes some calls to the two possible directors of the
2008 15k and obtains more information regarding our possible involvement in a
middle school track meet.
Harold was then asked about problems with the RRCA, and he
referred the Board to an email that he had distributed detailing governance
problems with the RRCA Board. We will be
watching closely to see how this situation unfolds.
Since we will be having election of officers in January for
another two-year term for HTC Board Members,
David will appoint the nominating committee with the approval of
the Board for this purpose as stated in the HTC Constitution.
The next item on the agenda was the 2007 HTC Award
recipients. The Board discussed each
award, and after determining the desired qualifications for each category,
recipients were proposed and voted on.
The Awards Banquet will be held on Tuesday, November 13, 2007, from
6:00-9:00 p.m. at the Monte Sano Lodge.
There was no further business, and the meeting was adjourned
at 8:50 p.m.