HTC Executive Board Meeting

15 October 2009

Board Members Present: David Purinton (President), Eric Charette (VP – Races and Equipment), Harold Tinsley (VP – Communications), Kathy Youngren (Treasurer), Joey Butler (Secretary), Suzanne Taylor (Appointed Member – Co- Rocket City Marathon Director), Dink Taylor (Appointed Member – Co-Cotton Row Director), Craig Armstrong (Appointed Member – Past Board Member).

Board Members Absent: Ashley Cain (VP – Programs)

The Huntsville Track Club met on October 15, 2009 in the Jones Valley Huntsville Hospital Wellness Center. David opened the meeting at 7:00.

The next order of business was to discuss the problems that occurred at this year’s Monte Sano 15K race. For those attending the race it was quite obvious that there were a number of problems and the race was not up to HTC race standards. Each of the problems were discussed and the Board decided to have another meeting with the race director to determine how best to solve the problems so that they will not be repeated in the future.

The board discussed the donation to the Everybody Can Play Playground. The discussion centered on the fact that the City of Huntsville has reduced the amount in which they sponsor the marathon. The board voted and approved that we would still honor our commitment to donate $7500 to the Playground this year in spite of the reduced sponsorship.

Next the board discussed having a charitable foundation as a beneficiary of our local races – particularly the marathon. Suzanne pointed out that it is much easier to get sponsorship when the race benefits a charity or local group. The board also noted a desire to support charities in our local community. David proposed that a TBD portion of the net proceeds of the marathon be donated to a local charitable foundation. The motion passed.

Eric noted that there were concerns about getting cones from the city for the marathon this year. Eric will work with Lou to make sure we can still get these from the city this year.

Dink noted that a course change could be required for Mountain Mist 50K due to trail closings across private property. Based on talks with Land Trust and the Monte Sano State Park, reviewing maps of the property, and personal experiences on those trails, the board believes that the trail closures are not on any of the trails utilized by Mountain Mist and thus a course change is not required.

There was no more business and David adjourned the meeting at 7:56.