HTC Executive Board Meeting

10 October 2011

Board Members Present: David Purinton (President), Harold Tinsley (VP – Communications), Jim Oaks (VP – Programs), Eric Fritz (VP – Races & Equipment), Joey Butler (Secretary), Kathy Youngren (Treasurer), Suzanne Taylor (Appointed Member – Co- Rocket City Marathon Director), Dink Taylor (Appointed Member – Co-Cotton Row Director), and Craig Armstrong (Appointed Member – Past Board Member)

The Huntsville Track Club held an executive board meeting on October 10, 2011 at the Lodge at Southwood Presbyterian Church. David opened the meeting at 6:30 pm.

The meeting began with a marathon report from Suzanne. Suzanne stated that there were less than 200 entries remaining before the marathon was full. Note: a few days after the meeting, the marathon reached capacity and registration was closed.

David noted that the club is still looking for a race director for the A&M 10K. A few names were mentioned but nothing was decided at this meeting.

The next item of business was to elect the nomination committee for HTC officers. The election will be held on January 10, 2012 at the Monte Sano Lodge. The board voted and unanimously approved to ask Gary Grace, Carl Smith, Beth Benefield, and David Purinton to be on the officer nomination committee.

The board next discussed the Huntsville Sprint Triathlon. The local triathlon club, Team Rocket Tri-Club, had expressed interest in taking over the triathlon. After discussion, the board felt that with the Tri-Club’s focus on triathlons, its desire to take over the triathlon, and that club having triathlon specific insurance through the USAT, it made sense to transfer management and ownership of the event to Team Rocket. A motion was made to approve the transfer of the Huntsville Sprint Triathlon to Team Rocket Tri-Club. The motion was seconded and approved unanimously.

Jim gave an update on the Liz Hurley run. At the time of the meeting, there were over 5100 people entered in the races. Shortly after the meeting, registration was closed at 5500 people.

The club discussed and voted on the annual HTC awards. These awards will be presented at the HTC Award Banquet at Monte Sano Lodge on Tuesday November 8, 2011. A meal will be provided to those who sign up in advance.

There was no other business and the meeting adjourned at 7:40.

The following items were discussed via email by the board since the last board meeting:

• Approved the 2013 HTC Race Calendar
• Approved Gwen Gammon as co-director of the Dizzy Fifties Trail Run

Note: On October 3, 2011, a race director’s appreciation dinner was held at Logan’s Roadhouse. 34 people attended this dinner.