Executive Board Meeting
Members Present: David Purinton
(President), Eric Charette (VP – Races and Equipment), Harold Tinsley (VP –
Communications), Kathy Youngren (Treasurer), Joey Butler (Secretary), Suzanne
Taylor (Appointed Member – Co- Rocket City Marathon Director), Craig Armstrong
(Appointed Member – Past Board Member).
Members Absent: Ashley Cain (VP –
Programs), Dink Taylor (Appointed Member – Co-Cotton Row Director)
Present: Jim Oaks and Carl Smith (Timing
Volunteers for HTC)
Huntsville Track Club met on August 11, 2009 in The Lodge at Southwood Presbyterian Church. The meeting began at 7:00 with a
demonstration by Jim and Carl of the timing devices currently used by the track
club. This was done to give board
members insight into timing discussion that would occur later in the meeting.
encouraged everyone to participate in the Carlos Serrano Memorial PHP 5K in
Scottsboro on September 19, 2009. Carlos
was a very active member of the running and triathlon community in Scottsboro
and also in the Huntsville area.
began a discussion of the HTC donation to the Fallen Officers Memorial
Fund. Suzanne and Jim stated the amount raised as a result of donations and entries to the Memorial
Walk held in conjunction with the Cotton Row Runs. Concurrently the board discussed becoming an
Area Sponsor of the Everybody Can Play playground at Braham Springs Park. This is a joint effort between the City of
Huntsville, Kiwanis Clubs, and Optimist Clubs to build a playground that can be
used by all people regardless of age or ability. Being an Area Sponsor will allow an area of
the playground to be named after the HTC and have permanent signage in the park
and on the web. After discussion of these
two issues, David moved and Craig seconded the motion to donate $2000 to the
Fallen Officers Memorial Fund and $7500 to the Everybody Can Play
playground. The motion passed
next order of business was to discuss Rocket City Marathon issues.
next order of business was to discuss timing and equipment issues.
noted that due to increased regulations by the Post Office, the HTC newsletter
would now be mailed in an envelope. This
will result in an increased cost for mailing the newsletter (the cost of an
the HTC became aware that the bank the club uses for our banking was under
investigation. The board discussed moving
our accounts to another bank. It was
decided that the club would wait to see whom, if anyone, takes control of the
bank. The money is FDIC insured
therefore it is safe. In the meantime,
Kathy will research other banks and present her findings to the Board at a
to the length of the meeting, the Board very briefly discussed the HTC Calendar
for 2010 and 2011. David noted that in
2011, April would have 5 Saturdays.
Typically the Cookie Dash is on the next to last Saturday of April in order
to avoid conflict with Panoply. The
Board discussed having the 2011 Cookie Dash on the 3rd or 4th
Saturday of April. David will get the
date of 2011 Panoply and bring back a recommendation to the Board for the
Cookie Dash. The board also very briefly
mentioned that the Winter Winds race directors plan to step down after 2010
race. The HTC Executive Board would like
to express our appreciation to Scott and Wendi Pollard who will have directed
the Winter Winds race for four years. If
you would be interested in directing this race beginning in 2011 please contact
HTC President, David Purinton. It would
be helpful to get the new race director on board to work with Scott and Wendi
this year to learn from them the details of directing this race.
next HTC Board meeting will be in September to plan the Annual HTC Awards.
there was no further business, David adjourned the meeting at 9:10.