HTC Executive Board Meeting


2 June 2011     


Board Members Present: Jim Oaks (VP – Programs), Harold Tinsley (VP – Communications), Kathy Youngren (Treasurer), Suzanne Taylor (Appointed Member – Co- Rocket City Marathon Director), Dink Taylor (Appointed Member – Co-Cotton Row Director)

Board Members Absent:  David Purinton (President), Eric Fritz (VP – Races and Equipment), Joey Butler (Secretary), Craig Armstrong (Appointed Member – Past Board Member).


The Huntsville Track Club’s Executive Board met on June 2, 2011 after the Cotton Row Run Post Race Picnic in Monte Sano State Park in a called meeting. In the absence of Club President David Purinton, Jim Oaks opened the meeting at 8:00 p.m. to discuss two issues: 1) Awarding scholarships from the Harold and Louise Tinsley Scholarship Fund and 2) Sponsorship and entry fees for the Huntsville Sprint Triathlon.


After information on scholarship request from Lucan Sieb and Myles Scarano were discussed and consideration was given to the fact that a previous awarded scholarship to Jacob Fuller would not be accepted by Mississippi State University, the college he will attend, Suzanne Taylor moved and Harold Tinsley seconded that scholarships, to be paid over a 4-year period be awarded to Lucas Sieb and to Myles Scarano. The motion was approved by a vote of 5-0.


After discussion of the fact that new owners of HiWAAY Information/Internet Servicers had shown interest in retaining sponsorship, it was agreed that the prior commitment to James Falcon at Edward Jones should not change and that naming rights should remain with Edward Jones.


At the request of the new Sprint Triathlon director, Parker Edmiston, a fee increase to cover the added cost of chip timing for the event was discussed. Suzanne Taylor moved, and Kathy Youngren seconded that the following fee structure for the 2011 race be approved:

 Individual (over 14) $20.00 $30.00 
 Youth (14 or younger) $15.00 $25.00 
 Team $50.00 $60.00 
 Team – Youth (all 14 or younger) $40.00 $50.00 
 Team – Child (all 11 or younger) $40.00 $50.00 
 Clydesdale (male > 200 lbs) $20.00 $30.00 
 Athena (female > 150 lbs) $20.00 $30.00

This motion was also approved by a 5-0 vote.

There was brief discussion on the need for regularly scheduled face-to-face Board meeting every other month. All present preferred this type meeting on a regular schedule.

There being no other business, the meeting was adjourned.