Minutes of 7 Mar 2002 HTC
Executive Board Meeting
Board Members Present: David
Purinton (President), David Cain (VP-Programs), Harold Tinsley
(VP-Communications), Richard Rodenhausen (VP-Races
& Equipment), Clare Purinton (Secretary), John
Roberts (Appointed Member) and Malcolm Gillis (Appointed Member – Marathon
Present: Louise Tinsley.
Purinton commenced the meeting at 6:42
asked for any general comments or suggestions from board members before
discussing agenda items.
Cain suggested having one person in charge of coordinating sponsors for
club races. This person could have
a database of sponsors and key names to facilitate race directors in
acquiring funds and donations for track club events.
Tinsley suggested that we consider making a donation to HEMSI for the volunteer
support the organization has provided to our races over the years. He also suggested that the club set up a
fund in which to funnel some of the club’s race proceeds to seed the
possibility of an executive directorship and/or club office in the future.
Purinton recommend the
HTC make a donation to the UAH Cross Country team to assist their
program. This would be in keeping
with the HTC’s mission statement to support
running at all levels in our community.
In return the team could provide volunteer support for some of our
races. David Cain, the UAH Cross
Country coach, said this would be appreciated and that the majority of
their program is supported through donations and fund raising efforts. David Purinton
said that he would confer with Kris Whorton,
treasurer, to discuss what type of expenditure would be feasible.
began discussion on meeting agenda items:
was suggested by the Huntsville Police department that it would be more
convenient for them if this year we could move the start of the Monte Sano
15K from 8:00 AM to 10:00 AM. David said that he would talk with Randy
McFarland, the race director, about the proposed time change. Sgt. Jim Smith, of the HPD, had told
David that there was going to be a meeting this week to discuss the event
schedules and would be in contact with him at a later date to discuss this
in greater detail.
director positions are still needed for both the Harry Williams Track Meet
and the Half Marathon.
of Marathon issues begins with Malcolm
Gillis announcing we will host the Southern region championships and that
John “The Penguin” Bingham, a writer best known for his columns in
“Runners World” will be our clinic note speaker.
Purinton addressed Marathon safety issues such as placing
cones along Bailey Cove to prevent traffic from driving in the right hand
lane and notification of all public areas that the marathon crosses to
prevent potential interference on race day.
proposed a restructuring of the distribution of prize money with no double
dipping allowed. A discussion
followed on the benefits of continuing to award prize money and what
ramifications would ensue if prize money were to be eliminated altogether. The new structure would shift some of
the money from the first few places downward to lower finish places. It was thought that this would result in
a slower finishing time but that it might not effect the overall
participation of the event. The Rocket City marathon is now a runner’s
marathon in that people come to our event for the quality of the race we
put on, not for a big prize purse.
Unlike the early days of the event when our prize money structure
was not too far from events like New York and Boston we had faster winning
times. The Rocket City Marathon
just cannot compete with events such as these on a prize money basis. Our event must rely on the quality of
the event as perceived by the participants. It was decided that Malcolm should
convene a committee to further investigate this issue before a final
decision was made.
Tinsley suggested that we seriously consider whether the HTC should
continue the Rocket City Marathon past this year’s commitment. He stated that volunteers for this race
have been on the decline and this year’s race did not have enough support
at several key locations. Additionally, there are safety concerns due to
traffic volume along the heavily traveled streets in the south end of
town. The difficulty in replacing
race directors for HTC events would be a factor at some point in the
future of the marathon. Also,
spectators and crowd support are minimal.
John Roberts, a long time marathon
committee member, echoed Harold’s concerns by saying that the marathon is
very short on committed volunteers and we need to be careful not to cut
corners in directing a race of this size.
Safety of the runners must remain at the forefront of our race
planning. Additionally, the running
community is significantly different now than when the Rocket City
Marathon began. In the early years of
the marathon there were not a lot of marathons, especially in the
Southeast. Today there is a
marathon almost every weekend. Many
of these events simply have much larger budgets than we do and some even
rely on paid support. All of our club events have and remain strictly
volunteer programs. It was decided
that these issues, including whether or not to continue the marathon,
should be shared with the marathon committee members and their feedback
should be used to aid in making a final decision.
Rodenhausen suggested new incentives for
volunteers, but it was mentioned that we need to be careful because city
workers, such as the police who support our events, are not eligible for
such rewards. It was remarked that
we are very fortunate to be assisted by the HPD who provide traffic
control for all races free of charge and that clubs in most other cities
have to pay for this service.
ended on Marathon issues
Purinton made a motion to approve the minutes
from last board meeting. They were
approved with a unanimous vote.
Purinton made a motion to e-mail the minutes to
the general membership to keep them up to date on the latest issues facing
the club. The motion was seconded
by John Roberts and unanimously approved.
adjourned at 9:05 PM