HTC Executive Meeting Minutes
February 25th, 2014
The Huntsville Track Club held an executive board meeting on
February 25th, 2014 at I Love Sushi.
The meeting was called to order by President Eric Fritz at 6:45 pm.
Board Members Present:
Eric Fritz (President), Karen Gelmis (VP – Programs), Alex Clark (VP –
Races and Equipment), DeWayne Satterfield (VP – Communications), Regena Moore
(Secretary). Kathy Youngren (Treasurer), Harold Tinsley (Appointed Member –
Past Board Member), Dink Taylor (Appointed Member – Cotton Row Director).
Board Members Absent: Suzanne Taylor (Appointed Member –
Rocket City Marathon Director)
Ø GOALS / PLANS ETC FOR 2014
better/focus on our mission
Produce a more
uniform HTC website with daily news feed and Facebook feed that will be managed
Schedule yearly HTC Race
Director meeting to discuss being uniform with finances, sponsorships, vendors
offer online membership via the website. It was noted that HTC has an image
problem. General public believes they have to be “invited” to become a member.
Need to increase our Social Media awareness and make it easier for people to
Provide online HTC membership
survey – How can we improve the club?
process for Membership Renewal/Payment collection at meetings
Invite well known, Guest
Speakers (runners) to attend the General Meetings. Karen will contact their
agents for fees/availability. Runners mentioned: Meb Keflezighi and Billy Mills.
Ø WORKING WITH MONTE SANO STATE PARK
was some concern expressed by the park about runners using the trails for a
race when it is muddy. We discussed options on how we could better address
this. Options included education for the
local runners on how to run on them without causing significant damage to the
terrain and widening of the trails as well as assisting with trail maintenance
and possibly meet with Kent to discuss other ways we can help. It was noted that the Xterra race this year
caused issues due to all the rain. It
was also discussed on how HTC would like to help encourage runners to purchase
a yearly park pass. Karen will set up a meeting with Kent for further
Ø ASCAP (American Society of Composers, Authors, &
has been approached by ASCAP to pay for a license to play/perform music at our
events. Fees are based on the projected
number of attendees and will be evaluated on a yearly basis. HTC will also look
into possibly obtaining a XM Radio Account to use for some of the races without
Ø FREE RACES
was discussed that the races provided free to members are probably too
inexpensive for non-members and thus diminish the perceived membership
value. Eric will meet with the RD’s of
the following races to discuss their entry fees. Perhaps we provide some additional value for
the entry fee increase like a hat/visor/pair of socks/HTC shirt.
UAH Spring 10K –
3/2/14 – Ronnie Nelson
Rocket Run 10 Miler –
3/15/14 – Valerie Connaughton
Harry Williams Track
Meet – 5/17/14 – Marty Clarke
AL A&M XC –
6/14/14 – James Falcon
vs. group? Overall consensus was to close the Group page (as it requires
approval to join) and keep the Public Page. Anyone can view or “like” the
public HTC Facebook page and the page can even be viewed by non-Facebook users.
We will begin transitioning over to the public page including adding all HTC
events to provide an alternative Event Calendar.
Ø CHARITIES / PARTNERSHIPS/COMMUNITY
It was discussed on how
we should decide which Non-profits and businesses we partner with? It is felt
that we need to spend more time researching the Non-profit groups that
approaches us to be sure they are legit and find out where exactly the money is
going. Are they local or global? Are they HTC members? Perhaps we need to
design and follow an Application process and limit how many we work with per
year. Additionally different companies
are approaching the club trying to market / sell through the club. e.g. – RacePins
– It was decided that the club did not
want to pursue RacePins at the club level, however an individual race may
utilize them if they desired.
Discussed how we should
support other Non-HTC races that don’t conflict with our race dates? There is a
long time concern that HSV Police will begin charging for their services as
more and more races are scheduled.
Ø HOW DO WE DISTINGUISH AND PROTECT WHAT IS OURS?
Discussed the need to
copyright and protect our logos and event names. The need to research lawyers and this process
was brought up.
Discussed how we can make
our races more compelling to compete with all the local races? No decisions were made but some general
options were discussed.
Ø COTTON ROW RUN UPDATE
Current Entries = 363
Meeting – 3/10/14 – Jaycees Bldg – 5:30 pm
Hotel & VBC
New CRR website: http://cottonrowrun.com/
2014 Beneficiary –
Fallen Officers Memorial and a TBD military based charity
Ø ROCKET CITY MARATHON
Embassy Suites Hotel
& VBC contracts signed
Space & Rocket
Center will host the Friday night dinner
Course still in the
approval process with City
Jill Hadley will
return as Kids Marathon RD
Expo Vendor details
Guest Speaker - Dave McGillivray, Boston Marathon Race Director
Ø 2014 RRCA ANNUAL NATIONAL CONVENTION
1st – May 4th in Spokane, Washington. Louise Tinsley will
be receiving the Browning Ross Spirit
of the RRCA Award. The Browning Ross Spirit of the RRCA Award was created
to honor the memory of the RRCA’s founding member, Browning Ross, who died
unexpectedly in April 1998. The award honors an individual who is an unsung
hero. These are the people who champion the RRCA tirelessly and
enthusiastically, but prefer to stay in the background, letting others bask in
the spotlight, just as Browning did. This award recognizes lifetime volunteer
service over a period of many years to the running community.
Next General Membership meeting – TBD –
Karen will propose dates for the 2014 meetings.
The meeting was adjourned at 8:45 pm.
Submitted: Regena Moore 3/08/14