HTC Executive Board Meeting – 26 February 2007
Present: David Purinton (President),
Kathy Youngren (Treasurer), Anne Park (Secretary), Suzanne Taylor (Appointed
Board Members Absent:
Craig Armstrong (VP-Races & Equipment)
Also present was Tom
Possert, Huntsville Track Club Member
The HTC Executive Board met in the conference room at
Southwood Presbyterian Church,
There was a discussion concerning the insurance issue, that
is, whether this new race could be incorporated under our club insurance at
this late date. In order to ensure that
this race will be insured, Suzanne will be talking to her Fleet Feet insurance
agent, Harold will email David the insurance form that we typically use to
insure races, and David will do some investigating to determine the best way to
proceed with this. DeWayne moved and
Kathy seconded that this race be approved as a HTC race with the contingency
that there will be insurance coverage by race day. The motion carried.
The next topic of discussion was the
Valerie Connaughton, race director for the Rocket Run Ten
Miler State Championship race, has received a request from a gentleman who
would like to participate in this race as a wheelchair entrant. The board found no particular deterrents to
this since both the course and the applicant were favorably suited to this particular
race. The Board did feel that in the
interest of safety it would be advisable that this gentleman have a runner
escort during the race, and Kathy Youngren volunteered to provide that service.
Also, the wheelchair athlete will start
2 minutes ahead of the runners. Ashley
moved that we allow this wheelchair entrant to participate in this race, Dink
seconded the motion, and the motion passed.
Suzanne gave a report on the 2006
Dink and Suzanne are moving along with Cotton Row Run
preparations. The web site is being
updated by Mike Green, and Harold worked up an ad for Running Journal. Because of the success of the sale of merchandise
during the marathon, Beth Edwards and Suzanne are exploring ideas for
merchandise sales at Cotton Row. It
appears that New Balance may be a source for items on which we could put the
Cotton Row Run logo.
One brief item of business at this point was Harold’s
request for an article and pictures from the Mountain Mist race for inclusion
in the HTC Newsletter. Dink and Suzanne
will provide him with this information.
David informed the Board that he would be unable to attend
the RRCA convention this year, and he suggested that the HTC send both Harold
and Louise to the convention in view of the honor bestowed on Harold as
recipient of the 2006 RRCA Browning Ross award.
The Board was unanimously in favor of this decision. Harold then presented the Board with a few
problems being experienced by the RRCA organization. The RRCA Legal Committee advised the RRCA
National Office against signing a contract that would have given away the
rights to Footnotes to get it
published again that could have been a potentially financial devastation to the
RRCA. The Legal Committee was then
dissolved by the RRCA President without prior consultation with the Legal
Committee or other members of the RRCA Board.
The HTC Board also discussed the unsolicited mail members received from
a company named Metrastar Auto and Home Insurance
that had been endorsed by the RRCA. Our
primary concern is that it appears the RRCA had provided the HTC mailing list
to a third party with out the club’s knowledge or consent. Harold will check this out while at the
Then next item of business involved the many requests which
David and Suzanne receive from people asking the HTC to help them organize a
race. Well-meaning people often are of
the opinion that putting on a race would be a simple way to greatly benefit a
charity. Because of the frequency of
these requests, David asked for suggestions for ways to simplify the handling
of these inquiries. Harold suggested
that information regarding expenses vs. income from races would be an
eye-opener, and Suzanne said she has written up a 3-page timeline which shows
how much is involved in directing a race.
David and Suzanne will merge their ideas and come up with something
tangible to present to future inquirers.
There were a few more quick items of business:
has informed the Board the he is having the locks changed on our storage shed
because keys have not been returned and now there are too many keys in unknown
hands. It might be advisable to invest
in keys which cannot be duplicated.
requested that Kathy check over the books and report on receipt of donation
monies from the Liz Hurley Ribbon Run since its inception.
of confusion involving the scoring of Grand Prix points for late renewals of
membership dues and mid-year new memberships, the Board had decided to make a
slight change in the handbook explaining how points are awarded, and David
presented the Board with the following new proposed wording:
2 – Eligibility will be limited to HTC members. Individuals who join at any time during the
calendar year (new membership) will be eligible to score in any events on or
after the day their membership is entered into the club database. Current members who renew their membership
before March 1 are eligible for the entire Grand Prix year. Current members who renew after March 1 are
eligible for all applicable races prior to March 1 and races after date of
renewal but are not eligible for races between March 1 and date of renewal.
This new wording in no way changes
the present policy but renders the policy more understandable. DeWayne moved and Harold seconded that we
accept the new wording in the Handbook, and the motion carried unanimously.
Alabama Sports Hall of Fame has contacted Jim Oaks with news that David McKannan will be inducted into the hall of fame this
year. It was decided that we should
again place a congratulatory ad in the Hall of Fame program as we did for
Malcolm Gillis last year. Harold moved
that we place a half page ad in the program, DeWayne seconded the motion and
the motion passed.
mentioned that preparations are being made for the annual golf tournament to
benefit the UAH Track Club, and she requested that we again make a donation to
sponsor this effort as we do every year.
Ashley moved and Suzanne seconded this motion, and the motion carried.
Since there was no further business, the meeting adjourned
at 8:45 p.m.