HTC Executive Board Meeting


3 January 2011


Board Members Present:  David Purinton (President), Eric Fritz (VP – Races and Equipment), Jim Oaks (VP – Programs), Harold Tinsley (VP – Communications), Kathy Youngren (Treasurer), Joey Butler (Secretary), Suzanne Taylor (Appointed Member – Co- Rocket City Marathon Director), Dink Taylor (Appointed Member – Co-Cotton Row Director), Craig Armstrong (Appointed Member – Past Board Member).


The Huntsville Track Club met on January 3, 2011 at the Southwood Presbyterian Church.  David opened the meeting at 6:30.


The first topic was to discuss the financial report before our Annual Business Meeting that is to be held on January 18.  Kathy distributed copies of the report and the board reviewed and had a discussion on this topic.


Next the board discussed potential charitable contributions.  The HTC has always given back to our local community, so we discussed potential charities and how much we could give this year.  Several good ideas were presented. 


Suzanne made a motion and Craig seconded that the HTC donate $2500 to the Fallen Officer Police Memorial.  This donation would come from the Cotton Row account.  All board members approved and the motion passed.


The Huntsville Hospital Foundation pays the HTC $5000 to put on the Liz Hurley 5K.  Jim made a motion and Harold seconded that the HTC donate this $5000 back to the Huntsville Hospital Foundation.  All board members approved and the motion passed.


The board discussed a desire to donate to Monte Sano State Park.  Recently there was a fire at the state park that destroyed the ranger station and the public restrooms.  The board would like to donate toward rebuilding this structure.  In the past, if a donation were to be made, it had to go to the general state park fund and could not be directed straight to Monte Sano.  The board was going to talk to park officials to see if we could donate towards this cause.  * Note that since this meeting, Jim did talk to park officials.  The park does not have plans to rebuild this structure, but if the HTC wanted to have it built for the park, we could do that.  This issue is still to be discussed by the board.


Craig brought up the idea of doing something special for the 35th running of the Rocket City Marathon.  Several ideas were discussed, but we did not come to a final decision.


The next item was about the HTC Scholarship Fund.  The board has received an application from a local runner who intends to run for an out-of-state college.  In order for the HTC to be able to award this scholarship, the school has to agree to accept it.  Jim is going to contact the school to see if they will accept our scholarship.  David made a motion and Suzanne seconded that the board conditionally award a $5000 scholarship to this person contingent upon the school accepting the scholarship.  All approved and the motion passed.


The board approved a new course for the McKay Hollow Madness.  It will now be a 25K.


The meeting adjourned around 9:00.