October 29, 2013


Board Members Present:  Eric Fritz (President), Harold Tinsley (VP – Communications), Kathy Youngren (Treasurer), Dink Taylor (VP – Races and Equipment), Jim Oaks (Appointed Member – Past Board Member) and Suzanne Taylor (Appointed Member – Co- Rocket City Marathon Director).


Board Members Absent:  Karen Gelmis (VP – Programs) and Joey Butler (Secretary)


The Huntsville Track Club held an executive board meeting on October 29, 2013 at I Love Sushi.  Eric opened the meeting at 6:45


The first topic was the HTC Awards:


·     The board discussed and voted on the different award winners.


·     It was decided that due to the lack of HTC student members who compete and the fact that not all local schools attend the Metro Meet that we will not award the Outstanding High School Cross Country runners this year.


·     The board discussed the meeting date.  Karen would like to move the meeting to December and make it more of a Christmas Party, however with the Marathon going on the 2nd week of December and the ensuing Christmas activities that follow, everyone felt it best to keep it in November at this point.  The board agreed to push the date back to the 3rd Tuesday in November (11/19) pending availability of a facility.


Discussed Cookie Dash race.  The board approved the new course that runs roads from Hampton Cove Elementary and through Hampton Cove subdivision.  The board also approved a price increase from $10 to $15 for the race.  The race lost some money last year that will be covered by new sponsorship this year, however it will have the added expense of chip timing as well.


Randy McFarland requested to change the entry fee for the New Year's Day Fun Runs. The city has changed the requirements for the facility that is used for the runs whereby special approval is required from the city to have the facility rental fee waived if the event participants are charged an entry fee. Therefore, he feels the best thing to do is to make the event free and accept donations. This may also help increase participation/attendance of the event.  The board approved this motion.