HUNTSVILLE TRACK CLUB BY-LAWS

2.0 BY-LAWS OF THE HUNTSVILLE TRACK CLUB, INC.

 

2.1 ARTICLE I - DUTIES OF OFFICERS

 

2.1.1 President

 

The President of the organization shall preside at all meetings of the organization and of the Executive Committee.  The President shall be responsible for the conduct of all business and negotiations performed in the name of the organization.  He shall make every reasonable effort to further the policies of the organization.  He shall appoint any committees deemed necessary, subject to approval of the Executive Committee.  He shall be responsible for the scheduling of all road races, cross-country, and track and field meets conducted in the name of the organization.    He shall submit a schedule of events for the next calendar year for approval by the Executive Committee no later than September 1 of each year.

 

2.1.2 Vice President-Programs

 

The Vice President-Programs shall assist the President as necessary and perform the duties of the President when so directed or in his inability to act.  The Vice President-Programs shall be in charge of all regular programs and special programs conducted in the name of the organization.    He will schedule and make arrangements for all regular club meetings.

 

2.1.3 Vice President-Races/Equipment

 

The Vice President-Races/Equipment shall assist the President as necessary and perform the duties of the President when the President and Vice President-Programs are unavailable to act.  The Vice President-Races/Equipment shall be responsible for the selection of Race Directors for all road races, cross-country, and track and field meets conducted in the name of the organization.  If, after a reasonable search he is unable to find a director for any event, he shall not be required to assume that directorship.  He shall report such an occurrence to the Executive Committee for action.  All directorships must be approved by a majority of the Executive Committee.  If the Vice President-Races/Equipment determines that a Race Director should be replaced, he must receive a majority vote approval from the Executive Committee before taking such action.  His primary duty shall be to train new Race Directors and to act as a consultant to all Race Directors to insure that all aspects of HTC races are properly conducted.  However, proper conduction of each race shall be the responsibility of the Race Director.

 

The Vice President-Races/Equipment shall keep a listing of all equipment owned by the organization and, when practical, maintain possession of said equipment.  Where personal possession of equipment is not practical, he shall know the whereabouts of equipment not in his possession.  The intent of this duty is to provide a single person who Race Directors can call for access to any HTC-owned equipment.  The Vice President Races/Equipment shall be responsible for maintenance of all equipment and for the procurement of new equipment when approved by the Executive Committee.

 

2.1.4 Vice President-Communications

 

The Vice President-Communications shall be responsible for the organization's newsletter and correspondence.  The address of the Vice President-Communications shall serve as the organization's address.  He shall serve as the organization's liaison with the RRCA and other similar organizations and maintain an address file for this purpose.  He shall serve as the Executive Editor and Publisher of the organization's newsletter and serve as a consultant in this function for any other special publications produced by the organization.

 

2.1.5 Secretary

 

The Secretary shall keep the minutes of all meetings in written form and shall maintain the organization's files on all official business.  Meeting minutes shall be prepared and supplied to the Vice President-Communications for publication in the newsletter.  He shall maintain the organization's membership roster.  He shall prepare a year-end report detailing the primary organizational business for the past year.  He shall present this report to the Executive Committee no later than January 15 each year, including that January 15 that falls 15 days past his term of office.  The Secretary shall support and prepare as required all official organizational reports, documents and business letters required by the President.

 

2.1.6 Treasurer

 

The Treasurer shall maintain the organization's finances in an account authorized by the Executive Committee.  All funds received and paid in the name of the organization must be through the organization's accounts and handled by the Treasurer.  He shall disburse all monies under the direction of the Executive Committee and shall present an annual written financial report. This report must be presented to the Executive Committee and then to the membership at the annual business meeting.  He shall arrange for an audit of the accounts of the organization if so directed by the Executive Committee.  He shall receive all monies and fees collected in the name of the organization and keep records of such transactions.  It shall be possible for the Executive Committee to determine from the Treasurer's records the general source of all income and expenses.  No income or fees shall be received and no expenditures made in the name of the organization except through the organization's account and records kept by the Treasurer.  He shall be responsible for compiling the operating budget for the organization.  If required he shall prepare and file an Income Tax Return for the organization.

 

2.2 EXECUTIVE COMMITTEE

 

(A) The Executive Committee shall consist of the six officers of the organization, one member of each standing committee, and 3 appointed members (see C below).

 

(B) The voting members of the Executive Committee shall consist of the six officers and the three appointed members.

 

(C) The President shall appoint a past HTC officer to serve on the Executive Committee for the same term as the President subject to the majority approval of the other officers.  If the current President is not in his second consecutive term, first consideration shall be given to the immediate past President.  Otherwise any past officer may be selected.  The six officers shall determine the 2 most important races to the club and ask these directors to be Executive Committee members.  If either of these directors are already on the Executive Committee or choose not to serve on the Executive Committee, the corresponding position shall not be filled.

 

(D) The Executive Committee shall determine the qualification for membership and shall set up a training program if necessary and provide other means necessary for improving and maintaining good officiating in track and field and cross country.

 

(E) The Executive Committee shall pass on all applications for membership and shall require at least a majority affirmative vote before accepting an application.

 

(F) Action of the Executive Committee may be vetoed by a 2/3 vote of the members present at a meeting called for this purpose.  Notice of the meeting must be sent out at least ten days prior to date of voting.

 

(G) The Executive Committee shall have the right to submit to the membership for removal from office the name of any officer or committeeman failing to function properly in his capacity. The officer may be removed by a 2/3 vote of those qualified members attending a meeting called by mailed notification, sent one week in advance, giving purpose of meeting.

 

(H) A quorum for the Executive Committee in any meeting session shall be a minimum of four voting members.  (see B above).  A majority vote shall be necessary to pass any official business.

 

(I) The Executive Committee shall have the right to submit to the membership for removal any member who fails to uphold the objectives of the organization.  This shall be done by a 2/3 vote of those qualified members attending a meeting, called by mailed notification, sent one week in advance, giving purpose of meeting.

 

2.3 ARTICLE III - MEMBERSHIP

 

New applicants must file an application form with the Secretary.  These forms may be obtained from any officer.  This organization will have a dual level membership.  The first level will be active or working members and the second level will be inactive or non-working members.  The fee structure for membership will be divided into four divisions: General, Family, Subscribers, and Supporters.  The administration of dues will be as follows:

 

1 - All membership dues become due and payable on January 1 each year.  New members entering the club will be charged their first year dues prorated quarterly depending on the month they join the club.

 

2 - The annual membership dues will be: General-$12.00, Family-$15.00.

 

3 - Active or working members will be entitled to a 50% discount on these dues.  The administration of these discounts will be handled by issuing coupons that are effective for one year. Educational leaders, Race Directors, Officers and Committee Leaders will develop standard lists of tasks to support their activities and be responsible for issuing the coupons in return for significant work accomplished.  Coupons will be issued for each race or worthy club activity.  Two coupons will be required to be turned in by January 1 each year to receive 50% discount on annual dues.  There is no limit on the number of coupons that can be earned.  Coupons not used for annual dues discount will be worth $2.00 discount for any clinic, race or dinner meeting. Coupons may be earned by family members and will be accepted for the annual dues discount or for the $2.00 discount for other events, but will not be transferable outside of that family.

 

4 - Runners who do not live in Madison County but wish to belong to this organization can join as SUBSCRIBER MEMBERS.  Their dues will be $8.00.  These people can also join as active or working members (see 3 above).

 

5 - SUPPORTERS of this organization are those who contribute $15.00 or greater.

 

2.5    ARTICLE V - MEETINGS

 

(A) The annual meeting of the organization shall be held sometime during the month of January.  Meetings to discuss and interpret rules shall be held at times designated by the Executive committee or by the request of a majority of the members.  Special meetings may be called by the President or by a majority of the Executive Committee or by a majority of the members present at any regular meeting.  The Executive Committee shall meet upon call by the President or by two or more members of that Committee.

 

(B) Regular meetings shall be set up by the Executive Committee as deemed necessary.

 

(C) Lack of attendance at meetings will be construed as disinterest by the member and shall be handled in any way set forth by this organization.

 

2.6    ARTICLE VI - OPERATING COMMITTEES

 

(A) The Executive Committee shall have the power to set up certain operating committees whenever it may be deemed necessary and in the best interest of the organization.

 

(B) These committees may include the following:

 

(1) Membership

(2) Publicity

(3) Finance

(4) Legal

(5) Research

(6) Public Relations

(7) Rules and Records

(8) High School Track and Field

(9) High School Cross Country

(10) Junior High School Track and Field

(11) Junior High School Cross Country

(12) College Track and Field

(13) College Cross Country

(14) Road Racing

(15) Jogging

(16) Officials Training

 

(C) Additional committees shall be established as the need arises.

 

(D) Committees may be combined or otherwise modified where this action will better accomplish the purpose and objectives of the club.

HUNTSVILLE TRACK CLUB POLICIES

3.0   POLICY MANUAL OF THE HUNTSVILLE TRACK CLUB, INC.

 

3.1   HISTORY AND PURPOSE

 

As the Huntsville Track Club has grown, the size and complexity of our races have also grown.  If one examines the Constitution and By-Laws one quickly finds that there is little mention of races at all and absolutely no mention of how the HTC leadership should maintain control of them.  Without such control the possibility of a disaster is obvious.  There are certain aspects of our races that should be standardized and certain aspects that involve safety that should be dealt with very carefully.  And there are other aspects that get much attention because they are very important to the participants.  Each of these, though for different reasons, are important and therefore they should be controlled by the elected leadership of the club.  In many cases, certain such policy decisions have been made by the HTC Executive Committee, but the majority of the club membership is not aware of it because it is not clearly documented in any one place.  It is the purpose of this Policy Manual to clearly and concisely identify and explain any policies that are approved by the Executive committee of the HTC.  This policy manual is a part of the HTC HANDBOOK.

 

3.2   CHANGES TO THIS MANUAL

 

The HTC Executive Committee can at any time, by majority vote, approve changes to this manual.  Annually the HTC Secretary shall compile a list of any policy changes approved during the previous year and present this list to the Executive Committee for final review.  Once this is completed, the Vice President Communications will have this list printed for distribution to the membership.  If the changes are extensive, then the entire HTC HANDBOOK will be updated to incorporate the changes.  It is noted that a "majority" of the Executive Committee shall mean a majority of the total number of voting members (not a majority of those present at an Executive Committee meeting).

 

3.3   DISTRIBUTION OF THE HTC HANDBOOK

 

The HTC HANDBOOK, all Constitution and By-Laws, amendments, and Policy Manual changes shall be distributed to all new HTC members.  Any time the Executive Committee decides (by majority vote) that it would be beneficial to the club, or when the handbook is updated, a distribution will be made to all members.  A copy of the HTC HANDBOOK will be available any time on request of any HTC member from the Vice President Communications.

 

3.4   RACE POLICY SUBJECT TO ANNUAL REVIEW

 

The following is a list of Race aspects which may need to be changed from year to year but which shall be under the control of the HTC Executive Committee:

 

1 - Race Name              5 - Race Date & Starting time of each event

2 - Race Distance/s       6 - Race Directors Name, Address and Phone Number

3 - Race Location          7 - Age divisions and depth of awards for each

4 - Entry fee/s               8 - Benefiting Charity (if applicable)

 

When the President presents the Annual Calendar to the Executive Committee, as outlined in section 2.1.1 of the By-Laws, these items will be reviewed by the Executive Committee and established for the next year.  However, changes to any of these items may be made by majority vote of the Executive Committee at any time as the need arises.

 

3.5   RACE POLICY NOT SUBJECT TO ANNUAL REVIEW

 

The following is a list of HTC policies that have been adopted over the years for our races that are not subject to regular change.

 

3.5.1       Race Results & Mailing

 

No individual shall be listed as a finisher that has not run the official course, beginning at the official start location and ending at the official finish location.  Individuals who run the official course in a manner other than that designated above shall not be listed as a finisher regardless of notation.  This is to discourage the practice of running an alternate course.

 

Race results shall be made obtainable to each participant within one month of the race date.  Mailed results are not required for races with 300 entrants or less, but all results will be posted on the HTC web site and posted in the HTC NEWS.  A means by which members can request a printed copy of the results will be provided.  A copy is also required to be mailed to the HTC Secretary, HTC Vice President Communications, HTC Grand Prix Coordinator, and USATF Alabama State Record Keeper.  Copies should also be provided to running publications that provide results coverage of HTC races.

 

3.5.2       HTC Course Records

 

Each Race Director is urged to maintain course and age group records for their race.

 

3.5.3       Race Sponsorship

 

Sponsorship for any HTC race must be approved by majority vote of the HTC Executive Committee.  Any agreement between the HTC and a sponsor shall be approved by a majority vote of the Executive Committee.

 

3.5.4       Prize Money

 

Prize money will only be awarded at an HTC event after approval by a majority vote of the HTC Executive Committee.

 

3.5.5       Race Sanctions

 

It is the intent of this Policy Manual to insure that all HTC races meet or exceed the sanctioning guidelines of any governing body the HTC affiliates itself with.  The HTC will be enrolled in the liability insurance program that the Executive Board deems most appropriate for the club.  The HTC President shall be considered a club official of any governing body the club aligns with and has been delegated the authority to sanction all HTC events via such body.  THIS SHOULD BE INDICATED ON ALL ENTRY FORMS OR FLYERS BY THE USE OF THE SANCTIONING ORGANIZATIONS LOGO WITH THE WORD "SANCTIONED" JUST BELOW IT.

 

3.5.6       Race Flyers/Entry Forms

 

A flyer or entry form will be prepared far enough in advance of the race to allow for adequate publicity.  As a goal this time should be no less than 3 months for the larger races and no less than 6 weeks for any race.  TO INSURE COMPLIANCE WITH THIS POLICY MANUAL, ALL RACE FLYER OR ENTRY FORMS SHALL BE APPROVED BY A MEMBER OF THE EXECUTIVE COMMITTEE, PREFERABLY BY THE VICE PRESIDENT RACES/EQUIPMENT.  NO DEVIATIONS FROM THIS POLICY MANUAL WILL BE ALLOWED WITHOUT MAJORITY APPROVAL OF THE EXECUTIVE COMMITTEE.  Race directors should use the HTC NEWS and/or direct membership mailing to publicize their race and distribute entry forms.  A quantity of entry forms should also be provided to the HTC member who maintains the HTC membership roster for mailing to new members.

 

3.5.7       Race Cancellation/Postponement

 

An HTC race will be canceled or postponed only if the weather conditions are unsafe or for some other unforeseeable reason (such as by order of the Police Department).  A race will only be canceled or postponed by the HTC President.  If time permits, the President shall contact the other Executive Committee members for a majority approval by phone.  If the President is unavailable to act, the Vice President Races/Equipment and then the Vice President Programs will act on his behalf.

 

3.5.8       Participation Awards

 

Participation Awards (such as T-shirts, Caps, etc.) given at races should display the name and/or logo of the HTC.  It is highly recommended that a HTC Executive Committee member be asked to verify this requirement before ordering awards.

 

3.5.9       Aid Stations

 

The primary purpose of Aid Stations is to help insure the safety of the participants.  Therefore water shall be provided at the start and finish of all races regardless of length or weather.  Other fluids such as Electrolyte Replacement drinks may be provided at the discretion of the Race Director.  Water Stations at intermediate points on the race course shall be provided for any race longer than 5k.  The number of water stations shall be determined by the Race Director but should take into account the length of the race and the anticipated weather conditions.

 

3.5.10    Medical Support and Runner Safety Requirements

 

The HTC considers Medical Support and Runner Safety the number one priority of our events.  The course difficulty, distance, race size, weather and other factors impose different requirements on each race.  Support groups play a major role in these two functions and that is especially true for the HTC's larger races.  The Race Director must evaluate the event to determine to what degree and extent of coverage support is required for the race.  If the Race Director has questions concerning the support his or her event should have and what support groups should be contacted he should consult the Vice President Races/Equipment.

 

In order to provide for the monitoring of runners to ensure safety, no runner will be allowed to begin an event before the official start time.  This is to prevent individuals from being on a course that is not monitored and/or properly secured.  Also, an individual will not begin a race more than 15 minutes after the official start time or behind such vehicle/person that has been designated as the follow-up or sweep vehicle, whichever is shorter.

 

3.5.11    Minimum Age Divisions

 

All HTC races that give competitive awards will have, as a minimum, the following male and female age divisions:

 

0-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70+

 

Additional age divisions are encouraged and team or special category divisions may be added.  Race directors are encouraged on a yearly basis to examine the age demographic of their event and determine if modifications to age groups are necessary to fairly reward performance at various age levels.  An effort should be made to ensure that competitive awards remain just that, rewards for performance in relation to ones peers, and should not be given in such number as to become participation awards.  Additional divisions must be added per section 3.4 of this policy manual.

 

3.5.12    Definitions of Award Categories  Enacted: 5 May 2003

 

In order to maintain commonality amongst HTC races with respect to the giving of race awards the following definitions shall be used.  If an HTC race is to give awards within one or more of these categories the race flyer will specifically callout the category and the definition of said category and all awards given will be done so in accordance with these definitions.

 

Local Runner:  For the purposes of awards or other identification specifically for a top local runner, a local runner is defined as one whose mailing address is within Madison County.

 

HTC Member: For the purposes of awards or other identification specifically for an HTC member, an HTC member is defined as one who is a current member in good standing at the time of the race.

 

Local HTC Member:  For the purposes of awards or other identification specifically for a local HTC member, a local HTC member is defined as one who is a current member in good standing at the time of the race AND whose mailing address is within Madison County.

 

3.5.13    Award Policy for Masters Runners who Place in Overall Standings  Enacted: 5 May 2003

 

It will be the policy of the HTC to award race prizes to masters runners who place in the overall standings as follows:

 

For non-prize money races: If a masters runner wins the overall race they shall be awarded only the open category winners award.  The second master overall will then be awarded the first place masters award, unless that person also places within the award receiving positions in the open category.  The same policy will hold if a master runner places in any award receiving open category position, i.e. the masters runner will receive the open category award only.  This will occur recursively until all open and masters category awards are given.

 

For prize money races: A masters runner will be eligible for both prize money in the open and masters categories that are earned by race performances.  A masters runner will not forfeit masters prize money due to being awarded open prize money.  For the purpose of this policy prize money shall be limited to awards of cash, not to include gift certificates or other material prizes.

 

3.5.14    Coupon Policy for Workers

 

In races that provide T-shirts or other similar awards the worker has the option to accept that award or the worker coupon but not both.  For additional information about Worker Coupons reference the HTC Bylaws, 2.3 Article III, Membership, paragraph 3.

 

3.5.15    Coupon Policy for New Members

 

In an effort to attract new members to attend HTC races, all members joining for the first time shall be provided one (1) new member coupon.  This shall entitle the member to free entry into any of the organization's events listed on the coupon.  The coupon shall become invalid one (1) year from the date of issue.  If an individual changes their membership to a family membership, or adds family members to an existing family membership, than each individual added will receive one (1) new member coupon to be used only by the added individual whose name appears on the coupon.

 

3.5.16    Event Permits/Facility Reservations

 

As soon as possible after the beginning of each year, the Vice President Races/Equipment shall submit any required event permits to the appropriate city officials.  These shall be completed with inputs from the race directors as needed.

 

Also, as soon as possible after the beginning of the year, the club President will make reservations with Monte Sano State Park to reserve park facilities for all club events needing such facilities during the year.  These events will include the Mountain Mist Trail Run, Monte Sano 10K/5K Road Races, Monte Sano 15K Road Race, and the annual HTC picnic.  As soon as such reservations are made the Treasurer will be notified so that all usage costs incurred for said rentals can be paid.

 

Facilities in addition to those stated above that are required to conduct HTC events will be secured by the person/persons responsible for said event.  I.e., race directors will make any reservations of facilities, buildings, etc. for their races and will notify the Treasurer of any expenses involved.

 

3.5.17 Other HTC Race Requirements

 

3.5.17.1 Unofficial Runners – Enacted 26 Sept 2005

 

Runners who have not officially registered for an event shall not be allowed to participate in said event.  This policy shall include but not be limited to running the entire event distance or any portion thereof.  This policy shall also extend to runners participating in an event for the sole purpose of rendering aid to another competitor.  Unregistered runners, often referred to as “bandits,” shall be asked to leave the event course or officially register for the event if time permits.  They will not be listed in any results posting for the event.  Repeated violations of this policy shall result in the offender being banned from further club events.  The HTC Executive Board shall have final authority to punish offenders.  The intent of this policy is not to deter parents/guardians from running with children in fun runs and as such the policy shall be enforced at the discretion of the HTC Executive Board with safety of all participants being the overriding factor of any decisions.  Failure of the HTC Executive Board to punish violators under this policy shall in no way prevent valid protests by competitors or their representatives for violations of pacing or bandit rules enacted by governing bodies of the sport to which the HTC is a member.

 

3.5.17.2 Wheelchair Competition

 

1 - Wheelchair participation will not be approved without agreement by the Race Director but the Executive Committee should be notified if there is a request.

 

2 - Wheelchair participation must be approved by the Executive Committee prior to publication of the entry form (or flyer).

 

3 - Executive Committee approval of a wheelchair event will be contingent upon Police approval and by notification/approval of all other affected parties (owners of premises, support organizations, sponsors etc.).

 

4 - Wheelchair events will be held separate from running events unless specifically approved otherwise.

 

5 - The Race Director must, as a minimum, follow the guidelines of the clubs governing body as outlined in section 3.5.5 of this policy manual to determine if wheelchair participation can be safely permitted and appropriately planned for the event.

 

3.5.17.3  Baby Joggers/Strollers and Other Wheel Vehicles in Races

 

Baby Joggers/Strollers, bicycles and other wheel vehicles are not allowed in HTC races without the approval of the Executive Committee.  The primary reason for this policy is safety, but the HTC should follow guidelines set forth by our liability insurance carrier.   The RRCA Guideline on Baby Joggers/Strollers in Races voted and approved at its Annual Convention Business Meeting in June, 1989 is as follows:

 

"The Road Runners Club of America strongly recommends against the participation of baby joggers/strollers in road races and against race organizers creating baby stroller divisions.  The reason for this recommendation is that the inclusion of strollers in races increases the potential for injury to race participants and the children.  The RRCA has no objection to and does not discourage the safe and prudent use of strollers or baby joggers in training situations."

 

Any participants who violate this rule will not be listed as a finisher in the event and will not be considered an official entrant.  If the race director has the opportunity every effort will be made to discourage the individual from violation of this policy.  It is suggested that the race director ask the participant to remove their race number and turn it over to race officials.  A witness should accompany the race director in the event of any interaction with a violator.  At the very least, the participant should be asked to move to a starting location at the back of the assembled starting participants.  This same course of action should be used for any other infractions outlined in these policies or action that could constitute a danger to the runner or anyone else.

 

3.5.17.4  Dogs in Races

 

Dogs are not allowed in HTC road races.  Participants violating this rule will be subject to the same sanctions as stated in paragraph three of section 3.5.17.3.

 

3.5.17.5  Wearing Radio Headsets in Races

 

The wearing of Radio Headsets in HTC races is not allowed.  Participants violating this rule will be subject to the same sanctions as stated in paragraph three of section 3.5.17.3.

 

3.5.17.6  Race Numbers

 

Both as a means to discourage bandits and as identification in the case of an emergency all road races are required to issue numbers and safety pins for all participants.  In the smaller race where there is no pre-registration and others which have race day registration the number issued to the runner must be recorded on the participants entry form so that the runner can be identified in the case of an emergency.  The numbers for these smaller races can be inexpensive generic numbers without pull tags and special printing.  Questions concerning race numbers and how to obtain them should be directed to the Vice President Races/Equipment.  A waiver in certain circumstances may be granted by the Executive Committee.  In the larger races the numbers may be used for scoring the results either manually or by computer and may be printed to include the race name and/or sponsor logo for promotional purposes.

 

3.5.17.7  Disposal of excess race amenities  Enacted 5 May 2003

 

The disposal of excess race shirts, food, etc. purchased with Huntsville Track Club funds, including any special race accounts, etc., shall be left to the discretion of the race director within the following limitations.  The disposal of excess race amenities shall in no way financially benefit the race director.  It is suggested that the excess materials be either sold for extra race income, or donated to another non-profit organization or race sponsor.  Prior to disposal of excess race amenities the race director shall notify the club president of their intentions.  If deemed necessary by the race director or club president the matter shall be presented to the Executive Board for final resolution.  The race director shall report the recipient of the excess race materials in the post race financial report given to the Treasurer.

 

3.5.18    Suggested Race Features

 

The following is a list of suggestions that should be implemented by HTC Race directors where practicable:

 

1 - The club-owned overhead finish clock should be used whenever physically possible.

 

2 - Accurate split times should be called at frequent intervals whenever possible.

 

3 - The Race Director should notify the local media of his event far enough in advance to allow media involvement.

 

4 - Mailing of awards is not a policy of the HTC and is left up to the Race Director.

 

5 - It is desirable that each race have an Assistant Race Director to take over in the case the Race Director cannot perform his/her duties and as a means to train future race directors. Selection of and coordination with the Assistant Race Director will be the responsibility of the Race Director.

 

6 -  It is desirable to have the race advertised on the HTC web site.  The web site address should also be included on any printed material distributed in connection with the race.

 

3.6          MISCELLANEOUS HTC POLICIES

 

The following is a list of miscellaneous HTC policies that have been approved over the years that are not directly involved with race administration.

 

3.6.1       RRCA/AARC and Other Conventions

 

The President shall have his expenses paid to the annual RRCA, AARC Convention (or other similar convention the Executive Board deems appropriate for the President to attend) each year.  If he is unable to attend he shall appoint a HTC member to attend in his place.  This person must be approved by a majority vote of the Executive Committee and will have his expenses paid.  Expenses shall consist of all convention registration fees, hotel room rate and tax, and the best available discounted air fare obtained by scheduling travel well in advance of the trip or a discounted fare offered by the Convention official airline.  In the event that the President or designated attendee wishes to drive to the convention, then reimbursement for mileage will be paid up to but not exceeding the amount for airfare as outlined above.  The mileage rate will be equal to that paid for personal vehicle use by the U.S. government.

 

3.6.2       Road Race Management Race Directors Meeting

 

In 1987 the HTC Executive Board approved the following policy:

 

1 - That the Vice President Races/Equipment, Cotton Row Director and Marathon Director be provided expenses and urged to attend the annual Road Race Management Meeting.  Should one of these officials not be able to attend the meeting he/she may select another member to attend the meeting in his/her place.  Selection priority should be given to another officer or race director in the case of the Vice President Races/Equipment and to a committee member of the race in the case of the Race Directors.  Expenses for the Vice President Races/Equipment will come from the HTC general account, the Cotton Row Director's from the Cotton Row account, and the Marathon Director's from the Marathon account.  Expenses include registration fee, lodging for two nights at the Meeting Hotel, and the best available discounted airfare obtained by scheduling travel well in advance of the trip or a discounted fare offered by the Meeting official airline.  In the event that the Vice President Races/Equipment, Cotton Row Director and/or Marathon Director, or designated attendee wishes to drive to the meeting, then reimbursement for mileage will be paid up to but not exceeding the amount for airfare as outlined above.  The mileage rate will be equal to that paid for personal vehicle use by the U.S.government.  Should the funds in the related account not be sufficient to warrant attending the meeting the official noted above or the Executive Committee can cancel attendance for that year.

 

2 - Also the director of any HTC race having 250 or more finishers in their race/s will be reimbursed the meeting registration fee should they desire to attend.  Other expenses are not reimbursed.

 

3 - The purpose of this policy is based on the following: (1) To reward those contributing significant time, skill and effort to the HTC, (2) To act as an incentive to attract qualified people for a major club function when a vacancy exists, (3) To bring and or maintain the latest in race techniques to HTC events through the meeting workshops, lectures, panel discussions, personal contacts with other race directors, and the latest in race equipment via the Trade Exhibit, (4) Establish contacts when a later need occurs to consult an authority on various aspects of race directing or club administration, and (5) promote the image and status of the HTC, its races, and its primary volunteers at the national level.

 

3.6.3       Addition of HTC Events

 

The addition of events to the HTC calendar shall require a majority approval of the HTC Executive Committee.

 

3.6.4       HTC Equipment Rental

 

HTC owned equipment will only be loaned out after approval of the President or Vice President Races/Equipment.  Equipment rental policy and fees shall be set by the Vice President Races/Equipment and shall be approved by the Executive Committee.

 

Vice President Races/Equipment shall be responsible for equipment rental including insuring safe means of transporting same.  Said equipment will be checked out with some written form of agreement which will specify the cost of the rental, the times for check-out and check-in of the equipment, and any late fees or repair charges which are applicable.

 

3.6.5       Regular HTC Membership Meetings

 

Regular membership meetings shall generally be held on the second Tuesday of January, March, May, July, September, and November.  Alternative dates may be selected if scheduling conflicts demand such a change.  A meeting announcement with an agenda will be mailed to HTC members.

 

3.6.6       Newsletter Publication

 

A club newsletter shall be published and mailed to all members a minimum of five times per year.  The newsletter, the "HTC NEWS," will be edited by or the responsibility of the Vice President of Communications.  The newsletter shall consist of running material beneficial to and of interest to the membership.  The membership is encouraged to contribute to the newsletter.  Contents of the newsletter may not always reflect the opinions of the entire membership or Executive Committee.

 

3.6.7       Event Conflicts  Enacted: 22 January 2009

 

It shall be the policy of the Huntsville Track Club (HTC) to NOT support races/events that conflict with HTC events.  An event is deemed to conflict with an HTC event if it is located within the north Alabama/ south central Tennessee area and is held on the same weekend (including holiday weekends) as an HTC event, regardless of time.  The HTC will not provide advertising either via newsletter or website posting.  Nor will the club distribute race flyers or any other information concerning the conflicting event through mail, electronic communication, inclusion in race packets, or distribution at other HTC events.  The HTC will also forego renting equipment to such conflicting races.

 

The HTC and its officers, race directors and members will do everything to encourage event organizers to choose dates that do not conflict with HTC events or events that have been existing on a set date for some time.  The HTC Executive Board shall hold final determination on the conflict status of any event

 

3.6.8       Waiving of Membership Dues/Race Fees  Modified 28 Feb 2005

 

As an incentive to attract people to volunteer as race directors and executive committee members and to reward the responsibility taken on, membership dues will be waived for any person and their immediate family (spouse and dependent children) serving in either of these capacities.  The membership dues will be waived beginning with the first renewal after the position is assumed and will continue for the number of years in which the person performs said qualifying position.  In addition, any person satisfying the requirements for membership waiver as stated in the above paragraph, will also be eligible for a waiving of entry fees for any HTC race.  The entry must be submitted during the pre-registration period, or on race day if the race has race day only registration, and marked in an appropriate manner as to indicate the reason for the waiver.

 

3.6.9       HTC Membership and Email Lists  Enacted: 12 Feb 2002

 

It will be the policy of the HTC not to give, sell, or otherwise publish its membership list including, but not limited to, postal addresses, phone numbers, and email addresses.  These lists will be used solely for intra club use for the dissemination of club information and for the promotion of club events.  The club will sell preprinted mailing labels for use by organizations to mail information to club members that is deemed by the Vice President of Communications relevant and appropriate.  These labels will not include electronic mail addresses.  The Vice President of Communications will be the point of contact for any requests of club membership data.

 

3.6.10    Annual Awards

 

The November meeting of each year shall be an annual awards meeting.  The program for this meeting will be the presentation of the awards which follow and the HTC Grand Prix Awards. Each award will be made by a presenter chosen by the Executive Committee who shall explain the award and why the recipient won it.  The emphasis shall be on the contribution of the recipient and therefore the physical award itself shall not be emphasized.  The Executive Committee may choose not to present a particular award and may add additional awards for a one-time presentation.  Notification for nominations from the membership will be the responsibility of the President and will be printed and distributed to the membership.  The notification for nominations shall list applicable awards and solicit suggestions for other special awards for those who have made outstanding contributions to the HTC and/or the sport.

 

Eligibility for all annual awards will be limited to HTC members, except for individuals, businesses, or organizations receiving a service or sponsorship type award.  To be eligible for an award a member must have a current membership on 1 March of the year in which the award is to be presented.

 

If the annual awards meeting is held in conjunction with a dinner then the recipients of the awards presented at the annual awards meeting will have their dinner paid for by the club.  This will include the overall winners in each category of Grand Prix.  Only award recipients will have their meal paid for by the club.

 

3.6.10.1 RRCA Rod Steele Memorial Award Nomination

 

Once per year the President shall nominate one MEMBER other than himself for consideration for the RRCA "Rod Steele Memorial Award." In addition to receiving the local award, the nominee will be placed in nomination for the national award.  The nomination letter will be constructed and submitted to the RRCA per the requirements of that organization.

 

3.6.10.2 RRCA Browning Ross Spirit of the RRCA Award Nomination

 

Once per year the President shall nominate one MEMBER for consideration for the RRCA "Browning Ross Spirit of the RRCA Award."  In addition to receiving the local award, the nominee will be placed in nomination for the national award.  The nomination letter will be constructed and submitted to the RRCA per the requirements of that organization.

 

3.6.10.3 Norman Harris Achievement Award

 

Once per year the Executive Committee shall select one MEMBER to receive the "Outstanding Achievement Award".  The Executive Committee may choose to select more than one recipient but should limit the number so as not to diminish its significance.  Winners are not eligible for the next three (3) years.

 

In September 2002 the HTC Executive Board changed the name of this award to the Norman Harris Achievement Award to recognize the numerous contributions that Norman Harris made to the club.

 

3.6.10.4 Tom Bolt (President's) Award

 

Once per year the President shall select a recipient for this award.  Since most other awards are chosen by the Executive Committee, they are not likely recipients.  This award will give the President the opportunity to recognize an Executive Committee member.  There shall be no restrictions on who is chosen for this award.

 

Being selected by the President, this award was originally named the President's Award.  In 1990 the Executive Board approved changing the name to the Tom Bolt Award in honor of the founding President of the Huntsville Track Club who served as HTC President for the first four terms of office.

 

3.6.10.5 Performance Awards

 

Once per year the Executive Committee shall, if it chooses, make one or more awards to individual club members for significant performances.

 

3.6.10.6 HTC Outstanding High School Cross Country Runner of the Year

 

Each year the HTC will honor the male and female HTC member who finishes first in the Metro High School Cross Country Meet as the "Huntsville Track Club Outstanding Male/Female High School Cross Country Runner of the Year." If the Metro High School Cross Country Meet is not deemed an appropriate meet from which to choose the recipient of this award, another meet shall be selected and approved by the Executive Committee.

 

3.6.10.7 Other Awards

 

Awards have not been limited to the annual awards listed above.  Other awards that have been presented in the past are as follows: Dedication Award, Comeback Award, Admiration Award, Media Award, Appreciation Award and Service Award.

 

3.6.11    HTC Web Site

 

The club will maintain a web site on the World Wide Web in an effort to disseminate information about the club.  A Web Site Coordinator will be appointed to generate, maintain, and update said site.  Information to be included on the site should include the purpose of the HTC, HTC race schedule, HTC race results, points of contact for key club positions such as board members and race directors, special programs sponsored by the club, and links to other running sites with interest to HTC members.  This list is not exhaustive and any information deemed valuable to HTC members can and should be provided via the web site.

 

3.6.12    Volunteer Database

 

The HTC will maintain a volunteer database that shall include, but not be limited to, a members preferences for possible positions in which they would serve the club along with contact information for said members.  A member will be appointed as the Volunteer Database Coordinator, to maintain, update, and provide the volunteer database information to HTC race directors and other club members with a need for such information.  The volunteer database will not be release to non-HTC requests without prior approval of the Executive Board.  New members will be provided with a Volunteer Form in their new member packet sent to them by the Membership Coordinator.  In addition, an electronic version of the volunteer form will be placed on the HTC web site with automatic submission to the Volunteer Database Coordinator.

 

3.6.13    Adopt-a-Mile Program

 

The HTC will participate in the Adopt-a-Mile Program as a means of giving back to the community that provides the club with so much support.  A member will be designated as the Adopt-a-Mile Coordinator.  This person will interface with the City of Huntsville and/or any other appropriate organizations to institute and carry out the program.  The Coordinator will also schedule and organize clean-up events to provide for the execution of this program.  The HTC has at the time of writing, adopted a mile of Bankhead Parkway, beginning at Darlington Street and ending at the intersection with Maysville Road.  This covers approximately the fourth (4^th) mile of the Cotton Row Run Course.

 

3.6.14    Adopt-a-Trail Program

 

The HTC will participate in the Adopt-a-Trail Program as a means of giving back to the community that provides the club with so much support.  A member will be designated as the Adopt-a-Trail Coordinator.  This person will interface with the Land Trust of Huntsville and North Alabama and/or any other appropriate organizations to institute and carry out the program.  The Coordinator will also schedule and organize clean-up events to provide for the execution of this program.  The HTC has at the time of writing, adopted the High Trail in the Land Trust of Huntsville and North Alabama, beginning at Toll Gate Trail and ending at the intersection with Bluff Line Trail.

 

3.6.15    Memberships of the Huntsville Track Club

 

The HTC will pay annual dues as a member of USA Track and Field.  The HTC will also pay annual dues as a "Non-Profit" organization to the Land Trust of Huntsville and North Alabama

Please contact any of these individuals with questions or comments concerning HTC membership, events, programs or anything else dealing with running in and around Huntsville.  Email addresses/phone numbers on this page are NOT to be used for commercial use or solicitation.

 

2014-2016 Executive Board
President	Eric Fritz	256-763-0070
VP-Programs	Karen Gelmis	256-763-0481
VP-Races/Equipment	Alex Clark
VP-Communications	DeWayne Satterfield	256-551-0922
Treasurer	Kathy Youngren	256-536-5955
Secretary/Membership	Regena Moore	256-656-3904
Appointed Member – Marathon Director	Suzanne Taylor	256-650-7063
Appointed Member – Cotton Row Director	Dink Taylor	256-520-0821
Appointed Member – Past Officer	Harold Tinsley	256-881-9077
HTC support personnel
HTC Adopt-a-Mile Coordinator	Jean Grotophorst	256-650-0031
HTC Adopt-a-Trail Coordinator	DeWayne Satterfield	256-551-0922
HTC Grand Prix Scoring Coordinator	DeWayne Satterfield	256-551-0922
HTC News Editors	Harold & Louise Tinsley	256-881-9077
HTC Volunteer Database	Carl Smith	256-698-8211
HTC Web Page Master	DeWayne Satterfield	256-551-0922
Alabama State Records	Buck Jones	256-539-1922
RRCA Alabama State Representative	Ron Macksoud	(334) 354-7867
RRCA Southern Director	Lena Hollmann	N/A
Soles for Souls Program (recycle old shoes)	Suzanne Taylor	256-650-7063
USATF/RRTC Course Certifier	John DeHaye	256-881-9326
USATF LDR State Representative	Ryan Bourque	(205) 921-3281
Please click on the “HTC Race Calendar” link at the left to contact HTC Race Directors

HUNTSVILLE TRACK CLUB AWARD WINNERS

NATIONAL/REGIONAL AWARD WINNERS

ROAD RUNNERS CLUB OF AMERICA HALL OF FAME

 

1988 - Harold Tinsley

 

HUNTSVILLE-MADISON COUNTY ATHLETIC HALL OF FAME

 

1989 - Harold Tinsley

2001 - Jim Oaks

2006 – Malcolm Gillis

 

ROAD RUNNERS CLUB OF AMERICA SCOTT HAMILTON AWARD

Outstanding Club President in the Nation

 

1984 - Norm Harris

2009 - David Purinton

 

ROAD RUNNERS CLUB OF AMERICA ROD STEELE MEMORIAL AWARD

Outstanding Club Volunteer in the Nation

 

1975 - Harold Tinsley

1984 - John Hickey

1986 - Louise Tinsley

1994 - Lawrence Hillis

1997 - Beth Benefield

1999 - Jim Oaks

2001 - Beth Edwards

2010 – Dink Taylor

 

ROAD RUNNERS CLUB OF AMERICA BROWNING ROSS SPIRIT OF THE RRCA AWARD

Unsung Club Hero of the Year

 

2006 - Harold Tinsley

 

ROAD RUNNERS CLUB OF AMERICA JOURNALISM AWARD

Outstanding Club Publication in the Nation

 

HTC NEWS, Huntsville Track Club Publication

1981 - Harold and Louise Tinsley, Editors

 

ROAD RACE MANAGEMENT RACE DIRECTOR OF THE YEAR

Outstanding Race Directors in the Nation

 

1996 - Harold and Louise Tinsley

HUNTSVILLE TRACK CLUB AWARDS

RRCA ROD STEELE MEMORIAL AWARD NOMINEE

 

1975 - Harold Tinsley *

1982 - Louise Tinsley

1983 - Louise Tinsley

1984 - John Hickey *

1985 - Louise Tinsley

1986 - Louise Tinsley *

1987 - Jack Ward

1988 - Jack Ward

1989 - John Dennison

1990 - John Dennison

1991 - John Dennison

1992 - Norm Harris

1993 - John Roberts

1994 - Lawrence Hillis *

1995 - Beth Edwards

1996 - Beth Edwards

1997 - Beth Benefield *

1998 - Keith Young

1999 - Jim Oaks *

2000 - Kris and Randy Whorton

2001 – Beth Edwards *

2002 – Carl Smith

2005 – Suzanne Taylor

2006 – Earl Jacoby

2007 – Carl Smith

2008 – Dink Taylor

2009 – Dink Taylor

2010 – Dink Taylor*

2011 – Carl Smith

 

 

2003, 2004 – Not presented as the HTC was not an RRCA club and it was decided that to present the local award with no possibility of nomination for the national award was a slight to the award recipient.

The eight national winners are noted with an *

 

 

BROWNING ROSS SPIRIT OF THE RRCA AWARD NOMINEE

 

1999 - Beth Edwards

2000 - Beth Edwards

2001 – Saundra Baker

2002 – Harold Tinsley

2005 – Harold Tinsley

2006 – Harold Tinsley*

2007 – Jeff Kyser

2008 – Ann Oaks

2009 – James Hurley

2010 – Jim Oaks

2011 – Rick Doke

 

2003, 2004 – Not presented as the HTC was not an RRCA club and it was decided that to present the local award with no possibility of nomination for the national award was a slight to the award recipient.

The national winners are noted with an *

 

RRCA SCOTT HAMILTON OUTSTANDING CLUB PRESIDENT AWARD NOMINEE

 

1984 - Norm Harris*

2008 - David Purinton

2009 - David Purinton*

The national winners are noted with an *

 

 

HONORARY LIFETIME CLUB MEMBERS

This recognizes those who have made such a significant contribution to the club that they are deserving of lifetime recognition.

 

Harold Tinsley – January 1980

Steve Johnson - September 1980

Tom Bolt - March 1982

Norm Harris - November 2002

Earl Jacoby – November 2004

Jim Oaks – November 2007

Lawrence Hillis – November 2008

Joyce & Wayne Smith – November 2011

 

NORMAN HARRIS (OUTSTANDING) ACHIEVEMENT AWARD

This award was renamed in September 2002 to honor the significant contributions of past president Norman Harris.

 

1984 - Bill Edwards

1985 - Jim Oaks & Wayne Smith

1986 - Denny Coyle

1987 - Ray & Nancy Sheppard

1988 - John & Rosemary Gregg

1989 - John DeHaye

1990 - George Franklin

1991 - Jack MacPherson

1992 - Louise Tinsley

1993 - Beth Edwards

1994 - Beth Benefield

1995 - Malcolm Gillis

1996 - Carl & Lynda Senkbeil

1997 - Jim Oaks

1998 - Ray Sheppard

1999 - Lawrence Hillis

2000 - Carl Smith

2001 – Dan Bond

2002 – Joyce Smith

2003 – Mark & Sheryl Dummer

2004 – Dink & Suzanne Taylor

2005 – Tab Barnett

2006 – John DeHaye

2007 – David Purinton

2008 – David & Ashley Cain

2009 – Rob & Kathy Youngren

2010 -  George DeWitt

2011 – Wanda Franklin

 

TOM BOLT (PRESIDENT'S) AWARD

 

1986 - Linda Harris

1987 - Harold Tinsley

1988 - John Roberts

1989 - Louise Tinsley

1990 - Norm Harris

1991 - Ray and Nancy Sheppard

1992 - Bobby Johnson

1993 - Richard Doke

1994 - Jeff Weitenbeck

1995 - Dan Bond

1996 - Mike Allen

1997 - Lawrence Hillis

1998 - Andy Leonard

1999 - Ken and Ovella Jessee

2000 - Ray and Alice Moses

2001 – Clare Purinton

2002 – Shahin & Sheryl Hadian

2003 – Malcolm Gillis

2004 – Beth Benefield

2005 – Craig Armstrong

2006 – Wayne & Joyce Smith

2007 – Marty Clarke

2008 – Michele Savage

2009 – Dick & Wanda Franklin

2010 – Brent Smith

2011 – Eric Fritz

 

DEDICATION AWARD

 

1987 - Beth Edwards

1989 - Lynda Senkbeil

1990 - Buck Jones

1991 - Graham Gallemore

1992 - Jim Randolph

1993 - Cele Coyle

1994 - Dink Taylor

1995 - Paul Goode

1996 - Earl Jacoby

1997 - Keith Young

1998 - John DeHaye

1999 - Ron and Alice Clements

2000 - Vickie Meader

2001 – Rick Doke

2002 – Joe Francica

2003 – Gene Simonson

2004 – Valerie Connaughton

2005 – Diann Tolbert

2006 – Jim Oaks

2007 – Randy McFarland

2008 – Steve Rice

2009 – Susanna Litkenhous

2010 – Steve & Jennifer Carter

2011 – Linda Scavarda

 

ADMIRATION AWARD

 

1988 - Cele Coyle

1996 - Grady Edwards

1997 - Kelly Allen

1998 - Graham Gallemore

1999 - Betty Harris

2000 - Earl Jacoby

2001 – Lou Hovatter

2002 – E.R. Ritch

2003 – Brent Smith

2004 – DeWayne Satterfield

2005 – Cindy Hallman

2006 – Grady Edwards

2007 – Loyd Doering

2008 – Alice Moses

2009 – Laura Charette

2010 – Eric Charette

2011 – Christy Scott

 

COMEBACK AWARD

 

1986 - Wendy Skinner

1993 - Mark Dummer

1996 – Carl Nicholson

2001 – David Purinton

2005 – Grady Edwards

2011 - Richard “Mac” McCrady

 

MEDIA AWARD

 

1986 - Chris Welch

1990 - Bob Labbe

1991 - Steve Johnson

1992 - Ronnie White

1994 - Jim Oaks

1995 - P.M. Black

1996 - Harold Bugg

1997 - Gus Hergert

1998 - The Huntsville Times

1999 - Harold and Louise Tinsley

2000 - Samuel C. "Skip" Vaughn, Jr.

2002 – Joe Distelheim

2004 – Bruce McLellan

2006 – Star 99 FM, Mark Hunter

2007 – WAFF Channel 48

2010 – Chris Welch

2011 – Erin Dacy

 

SERVICE AWARD

 

1989 - Huntsville Police Department

1990 - Huntsville Emergency Medical Services Incorporated (HEMSI)

1991 - Boy Scouts of America

1992 - Huntsville Amateur Radio Club

1993 - Alabama A&M University

1994 - Girl Scouts of North Alabama

1995 - Chapter 74 of the Vietnam Veterans of America.

1996 - Dr. Mike Linder

1997 - City of Huntsville, Mayor Loretta Spencer

1998 - Lee High School ROTC, Major Harold Chafin

1999 - The Rack Cafe, John Bzdell

2000 - Huntsville Hilton

2001 – Computer Renaissance, Chris & Melinda Ponder

2002 – M.D. Smith/HiWAAY Internet Services

2003 – H.E.M.S.I. H.A.R.T.

2004 – Papa John’s Pizza

2005 – Fleet Feet Sports Huntsville

2006 – Nesin Therapy

2007 – Coca Cola

2008 – Purity Dairies

2009 – Dr. Darla Cowart

2010 – Domino’s Pizza/Tony Osani

2011 - Bruegger’s

 

APPRECIATION AWARD

 

1989 - Mayor Steve Hettinger

1990 - NIKE

1991 - The Mill Bakery and Eatery

1992 - WZYP Radio

1993 - Huntsville Hospital

1994 - Monte Sano State Park

1995 - City of Huntsville Recreation Services.

1996 - Buffalo Rock - Pepsi Cola

1997 - Papa John's Pizza

1998 - Great Harvest Bread Company, Chris Lang

1999 - Huntsville Lung Associates

2000 - Dr. J. Will Baker

2001 – Huntsville Police Department

2002 – Bob Resta/Custom Graphics

2003 – Bill Dunnavant

2004 – Southwood Presbyterian Church

2005 – UAH Facilities

2006 – Sgt. Mark Shahan, Huntsville Police Department

2007 – Lou Hovatter

2008 – Monte Sano State Park

2009 – Brent Wren

2010 – Holiday Inn/Patricia Hurston

2011 – Kim Balzer

 

DETERMINATION AWARD

 

1996 – Robert Murphy

 

OUTSTANDING PERFORMANCE AWARD
Year	FEMALE	MALE
1985		Jeff Harwell
1986	Alene Park	Ralph Summerlin
1987	None awarded	Jeff Weitenbeck
1988	Janice DeHaye	Carl Nicholson
1989	Katye Pfitzer	Dink Taylor
1990	Margaret Robinson	None awarded
1991	Lori Byrd	Lawrence Hillis
1992	Natalie Fahey	Malcolm Gillis
1993	Meshelle Pate	David Mayo
1994	Cathy Tooker	Phillip Parker
1995	Laurie Mauldin	Steve Rice
1996	Sandra Berg	DeWayne Satterfield
1997	Barbara Saunders	John Collins
1998	Barbara Holcomb	Joe Francica
1999	Barbara Meyer	David Purinton
2000	Kathy Youngren	DeWayne Satterfield
2001	Valerie Connaughton	Marty Clarke
2002	Anne Park	Lance Winders
2003	Brooke McDaniel	Donald Bowman
2004	Katie Maehlemann	James Howell
2005	Candace Jacobs	Dink Taylor
2006	Gail Whelan	George Dewitt
2007	Cathy Henry	George Dewitt
2008	Whitney Hollingsworth	Eric Charette
2009	Linda Scavarda	David Riddle
2010	Kathy Youngren	Josh Whitehead
2011	Candace Jacobs	Donald Bowman

 

OUTSTANDING HTC HIGH SCHOOL CROSS COUNTRY RUNNER AWARD
Year	FEMALE	MALE
1985	Jenny Henze	Terry Young
1986	Chrissy Jennings	Rob Allen
4987	Chrissy Jennings	Kenneth Pugh
1988	Kristen Roberts	Pat Sefton
1989	Ashley Patrick	Mark Jones
1990	Margaret Robinson	Chris Alley
1991	Margaret Robinson	David Cain
1992	Margaret Robinson	Cameron Brown
1993	Martha Hoelzer	Richard Harris
1994	Martha Hoelzer	Cameron Brown
1995	Heather Tanner	Matt LeGrand
1996	Louise Provancha	Philip Wiles
1997	Catherine Williams	Philip Wiles
1998	Brooke McDaniel	Stephen Baker
1999	Natalie Fahey	David Riddle
2000	Emry McKay	Jeff Turner
2001	Emry McKay	Aalok Sharma
2002	Emry McKay	Aalok Sharma
2003	Gwen Kyser	Jackson Wilson
2004	Gwen Kyser	Mark Temple
2005	Gwen Kyser	Mark Temple
2006	Gwen Kyser	Mark Fisher
2007	Alissa Fisher	Keith Buell
2008	Alissa Fisher	Mark Fisher
2009	Brooke Sherman	Keith Buell
2010	Alaina Norman	Jacob Fuller
2011	Sarah Bailey	Eric Farmer

BEST HTC T-SHIRT AWARD

Year	Race	Race Director	Shirt Designer
1992	The Mill 15K	Betsy Gunn	Vicki Richardson
1993	McDonnell Douglas Half Marathon	George Franklin	Vickie Meader
1994	The Mill 15K	Craig Armstrong	Vicki Richardson
1995	McDonnell Douglas Half Marathon	Ray Moses	Vickie Meader
1996	Mountain Mist 50K Trail Run	Dink Taylor	Tiger McKee
1997	Mountain Mist 50K Trail Run	Dink Taylor	Tiger McKee
1998	Mountain Mist 50K Trail Run	Dink Taylor	Tiger McKee
1999	Monte Sano Road Races	Beth Benefield	Mike Keeney
2000	Eurocross	Kris & Randy Whorton	Kris & Randy Whorton
2001	Eurocross	Kris & Randy Whorton	Kris & Randy Whorton
2002	HiWAAY Huntsville Sprint Triathlon	Shahin & Sheryl Hadian	Julia Mateskon
2003	New York Life Monte Sano 15K	Randy McFarland	Randy McFarland/Sundial Shirt Company
2004	Mountain Mist 50K Trail Run	Dink & Suzanne Taylor	Vickie Meader
2005	Cotton Row Run	Jim Oaks	Joyce Allen Gay/Vickie Meader
2006	Cotton Row Run	Jim Oaks	Joyce Allen Gay/Vickie Meader
2007	Monte Sano 15K	Randy McFarland	Shirley Feaux
2008	Monte Sano 15K	Mike O’Melia	Amy Turner
2009	McKay Hollow Half Marathon	Blake Thompson	Amy Turner
2010	McKay Hollow Half Marathon	Blake Thompson	Amy Turner
2011	Winter Winds 2 & 4 Mile Races	Linda Scavarda

HTC GRAND PRIX WINNERS

YEAR	OPEN FEMALE	OPEN MALE	MASTER FEMALE	MASTER MALE	GRAND MASTER FEMALE*	GRAND MASTER MALE*
1985	Kathy Bond	Lawerence Hillis	Dixie Lee	Jim Oaks
1986	Kathy Bond	Lawerence Hillis	Alice Clements	Jim Oaks
1987	Jamie Clay	Carl Nicholson	Betty Dooley	Malcolm Gillis
1988	Jamie Clay	Rob Allen	Donna Cancel	Carl Nicholson
1989	Katye Pfitzer	Charlie VanValkenburgh	Betty Dooley	Carl Nicholson
1990	Jamie Clay	Randall Roland	Sandy Berg	Carl Nicholson
1991	Jamie Clay	Derin Rohr	Pam Marshall	Steve Rice
1992	Jamie Clay	Kevin Keene	Sandy Berg	Carl Nicholson
1993	Meshelle Pate	Mike Yarnell	Sandy Berg	Michael Crouse
1994	Sheryl Dummer	David Purinton	Yong Yancura	Carl Nicholson
1995	Meshelle Pate	David Purinton	Sandy Berg	Steve Rice
1996	Janet Haenisch	David Purinton	Sandy Berg	Clint Jones
1997	Julie Hardwick	David Purinton	Sandy Berg	Clint Jones
1998	Amy Martin	David Purinton	Cathy Henry	Joe Francica
1999	Kathy Youngren	David Purinton	Cathy Henry	Joe Francica
2000	Kathy Youngren	DeWayne Satterfield	Sarah Grace	Joe Francica
2001	Valerie Connaughton	Donald Bowman	Vickie Kurtz	Joe Francica
2002	Valerie Connaughton	Lance Winders	Vickie Kurtz	Joe Francica
2003	Valerie Connaughton	Donald Bowman	Jennie Rountree	Marty Clarke
2004	Katie Maehlmann	Donald Bowman	Gail Whelan	Marty Clarke
2005	Candace Jacobs	Donald Bowman	Gail Whelan	Marty Clarke
2006	Candace Jacobs	Donald Bowman	Gail Whelan	DeWayne Satterfield	Anne Park	Brimmer Sherman
2007	Brooke Pruitt	Donald Bowman	Jennie Rountree	Marty Clarke	Cathy Henry	Joe Francica
2008	Candace Jacobs	Jason Reneau	Whitney Hollingsworth	Jon Elmore	Jamie Clay	Joe Francica
2009	Candace Jacobs	David Riddle	Mona Parker	Donald Bowman	Jamie Clay	George Dewitt
2010	Candace Jacobs	Josh Whitehead	Whitney Hollingsworth	Donald Bowman	Melissa Wood	Joe Francica
2011	Candace Jacobs	Josh Whitehead	Roberta Hauck	Donald Bowman	Jennie Rountree	Robert Whitaker

* Grand Master categories were added to the Grand Prix in 2006

4.0 HAROLD AND LOUISE TINSLEY SCHOLARSHIP FUND

 

The Policies of the Huntsville Track Club, Inc., an Alabama non-profit corporation, are amended to provide the establishment and further operation of "The Harold and Louise Tinsley Scholarship Fund" (the Fund") upon the following terms and conditions:

 

1 - The purpose of the Fund is to establish and continue a program for awarding scholarships to outstanding high school graduates who are members of the Huntsville Track Club and who are enrolled in a college or university of their choice and intend to pursue running on an intercollegiate level, as a member of either a track or cross-country team at such institution of higher learning.

 

2 - The voting members of the Executive Committee of the Huntsville Track Club shall be designated as the Fund Committee and shall be solely responsible for the holding, management, administration and distribution of the fund.  The Fund Committee shall have complete discretion as to whom the scholarships are awarded and the amount of each scholarship or whether to award any scholarships at all.

 

3 - The Fund was initially established by the donation of $5,000 by the Huntsville Track Club, Inc.  The Fund shall consist of any additional monies transferred by the Huntsville Track Club; interest earned on existing principal; and donations from others.  When a donation is made to the fund, the donor may designate the gift be added to the "principal only" monies of the fund. It is the responsibility of the Fund Committee to insure that the balance of the fund does not drop below the sum of all "Principal Only" donations.  Any funds donated by The Huntsville Track Club shall be considered "Principal Only" donations.  Any funds not designated as "Principal Only" donations will be used at the discretion of the Fund Committee.

 

4 - This fund may be terminated or its provisions may be amended at any time in the same manner as which amendment may be made to the by-laws of the Huntsville Track Club, Inc. Upon termination the gifts of any individual donors designated as "Principal Only" will be returned to such donors.  If the donors cannot be located or do not wish the return of such funds, then these and all other monies shall be placed in the general fund of the Huntsville Track Club.

 

5 - Scholarships will be awarded in strict compliance with the rules and regulations of the National Collegiate Athletic Association.  In awarding a scholarship, the Fund Committee shall consider the applicant's past performance and overall record in, but not limited to the following areas: (A) academics, (B) financial need, (C) community service, (D) good sportsmanship, (E) athletic participation, and (F) participation in HTC activities.  A scholarship shall be awarded to an applicant on only one occasion and the disbursement of the scholarship funds shall be through the college or university chosen and attended by the applicant.

 

6 - The Fund Committee is authorized to invest the monies of the fund in any federally insured bank, savings and loan association or credit union; in the money market or ready asset account of any national brokerage house; in common or preferred stock of any publicly traded corporation; or in bonds issued by corporations or governmental units.  "Principal Only" donations will not be invested in stocks or bonds.

 

7 - The Fund shall be kept separate and apart from the general funds of the Huntsville Track Club.  The treasurer of the Huntsville Track Club and one other member of the fund committee shall be required to sign all checks or requests for disbursements of funds.

 

8 - The officers of the Fund Committee shall be the same as the officers of the Huntsville Track Club.  Meetings of the Fund Committee shall be held at the call of any member of such committee.

 

9 - If a family member of any member of the Fund Committee shall apply for a scholarship then such member of the fund committee shall be disqualified from participation in the selection process during that year, but the applicant shall not be otherwise disqualified because his or her relative is a member of the Fund Committee.

 

10 - The Fund Committee shall submit an annual report to the Huntsville Track Club at the January business meeting of each year, listing the name of the recipients and the amount of each scholarship awarded; all additional principal received during the year and a list of the investments and income received therefrom.

 

11 - Any HTC member may apply for a scholarship by writing to any Committee member stating his/her intentions of pursuing running at the intercollegiate level.  The application should include their running history, educational background, community service, scholarship needs, and other scholarships received.  The applicant should first ask their college coach if he/she could apply for an HTC scholarship.  All scholarship monies are dispersed through the institution for the recipient's educational expenses while attending that institution.  All applications for scholarship must be received by the club president by 1 May of the year preceding the school year for which the scholarship would apply if awarded.

 

12 - An applicant for a scholarship must have been an HTC member for a minimum of one (1) year prior to the application process.  If a potential applicant moves to the Huntsville area during the year of application, and thus cannot meet the minimum one (1) year requirement, they may apply if they have been a member of a recognized RRCA, AARC, or other club as deemed appropriate by the Fund Committee for the portion of the year prior to moving to the Huntsville area.  A recipient must remain a member of the HTC during such time as they are receiving funds from the club.  Failure to maintain said membership shall result in the forfeiture of any remaining funds yet to be distributed to the recipient and will preclude further application.

 

13 - It is highly encouraged that potential/accepted applicants and their parents be active members of the club.  Activity should include, but is not limited to, participation in club races and other events, volunteering for club races and other programs, etc.  This active participation will help ensure not only the viability of the club, but also the scholarship fund that the club supports.  This will help to continue said funds for future members.

5.0  HTC GRAND PRIX

 

1 - Scoring will start with the Monte Sano 15K held in October and end with the Monte Sano 5K and 10K in September the next year.

 

2 - Eligibility will be limited to HTC members.  Individuals who join at any time during the calendar year (new membership) will be eligible to score in any events on or after the day their membership is entered into the club database.  Current members who renew their membership before March 1 are eligible for the entire Grand Prix year.  Current members who renew after March 1 are eligible for all applicable races prior to March 1 and races after date of renewal but are not be eligible for races between March 1 and date of renewal.

 

3 - There will be six (6) divisions:

 

* Open Male (39 and Under)  * Open Female (39 and Under)

* Male Masters (40 - 49) * Female Masters (40 - 49)

* Male Grand Masters (50 and Over) * Female Grand Masters (50 and Over)

 

4 - Points will be awarded as follows:

 

1st  - 100  3rd - 75  5th - 55  7th - 35   9th - 15

2nd -  85  4th - 65  6th - 45  8th - 25  10th -  5

 

5 - There will be 18 races used in the scoring.

 

1. Monte Sano 15K                                10. Scholarship Fund Run 8K

2. Liz Hurley Ribbon Run 5K                   11. Re-Creation - 5K

3. Huntsville Half-Marathon                  12. Cotton Row Run - 10K

4. Rocket City Marathon                         13. Cotton Row Run - 5K

5. Mountain Mist 50K Trail Run               14. Alabama A&M - 10K

6. Winter Winds - 2 Mile                         15. Twilight Run - 5K

7. Winter Winds - 4 Mile                         16. HTC Triathlon

8. UAH Road Race - 10K                       17. Monte Sano - 5K

9. Rocket Run 10 Mile                            18. Monte Sano - 10K

 

6 - Members may participate in as many races as desired, but only the best ten (10) scores will be counted in overall scoring.

 

7 - Members who change from the Open to the Masters Division or Masters to Grand Masters will be scored for the entire year in the division in which they first earn points.  (Example: If you earn your first points while you are still 39, you will be scored as an Open for the entire year.  If you earn your first points after you turn 40 but before you turn 50, you will be scored as a Master.)

 

8 - Awards for the Top Ten percent of eligible scorers (three or more races) in each category will be awarded at the HTC November Dinner & Awards Banquet.

 

9 - At the end of the scoring year, only those scoring in three or more races will count in selecting the Top Ten percent for each category.

STATE OF ALABAMA

DOMESTIC NON-PROFIT CORPORATION

ARTICLES OF AMENDMENT TO ARTICLES OF INCORPORATION

 

 

Pursuant to the provisions of the Alabama Nonprofit Corporation Act, the undersigned hereby adopts the following Articles of Amendment.

 

Article I The name of the corporation:  Huntsville Track Club, Inc.

 

Article II            The following amendments were adopted:

 

Articles of Incorporation Article III           This corporation is organized and shall be operated exclusively to receive, administer, and expend funds for the following charitable, educational, or fostering national or international amateur sports competition purposes, within the meaning of section 501(c)(3) of the Internal Revenue Code:

 

The primary purpose of this organization shall be the education, training and support of individuals in and around the community of Huntsville, Alabama, as to the benefits of jogging and long distance running for fitness, health, recreation and competition.

 

The educational aspects shall include thorough and objective presentations of pertinent physical, mental and nutritional facts associated with conditioning of the body to retard aging, abate injury, increase immunity and improve performance.  These facts shall be supported by the experience of conditioned runners, exercise physiologists, doctors, and professional educators.  This organization will develop documents such as newsletters, flyers, essays, clinical reports, stretching and strengthening programs and other instructional material to be used during instruction and distributed to its membership and other interested individuals in Huntsville.  The collection and dissemination of running/fitness information published in reputable periodicals and books will be reviewed and reported on.  This organization will provide consultation to city and state officials for the design and development of running and exercise courses and parks in around the Huntsville area.  Furthermore, this organization will research popular issues concerning jogging/running and host clinics and seminars, teach specific running and fitness courses and hold guest speaker meetings via direct personal contact or radio and television.  This organization shall also utilize email and provide a website to distribute information to the interested public.

 

The training aspects shall be conducted in the safest possible manner and be directed specifically toward improving or developing each individual's capabilities to the point that they can in fact enjoy more vitality, longer life, fewer injuries and gain greater immunity from cardiovascular and other degenerative diseases.

 

The aforementioned educational and training activities will also serve to foster fellowship and bring mutual benefits to its members and all participants.

 

Additionally, this organization will develop a program for the promotion of jogging, road racing, cross country, and track and field activities in Huntsville.  These activities, and the competition within them, provide the necessary goals and challenges to allow the participants to apply the education and training offered to them through this organization.  The support and propagation of running events in Huntsville is essential to motivate those considering better health and fitness through exercise because the accomplishments of all participants dramatically demonstrates how others have gained significant improvements.  The social and recreational benefits of these community sporting events will be available for everyone to enjoy.

 

All instructional material, training and events will be used to achieve the primary educational purpose and objectives either directly, or as a motivational stimulus.

 

This organization shall administer and promote a scholarship fund to support  education and participation in the sport at the university level.

 

This organization shall acquire the necessary equipment to conduct running events conducted by this organization and provide a means by which this equipment can be made available to schools, local government and other charitable organizations.

 

The secondary promotional activities of this organization shall include:

 

(A)  stimulating the interest of the people in healthful participation in scheduled and non-scheduled events,

 

(B)  establishing an effective means of communication for the transmission of useful ideas, whereby coaches and athletes and citizens will be informed of the latest developments and techniques,

 

(C)  giving prompt attention to valid suggestions on how to improve the conduct and administration of track and field and running events,

 

(D)  creating and maintaining research projects that will benefit all interested parties,

 

(E)  training and certifying competent cross country, road racing and track and field officials,

 

(F)  financing improvements in the sport of track and field and raising money for that purpose,

 

(G)  conscientiously planning and preparing athletes for regional, national and international competition through the best available coaching, careful scheduling of workouts and meets, and proper travel (transportation, housing and food) arrangements,

 

(H)  unifying and coordinating the efforts of all agencies interested in furthering jogging, road racing, cross-country, and track and field in our area and allowing all interested parties to have a voice in the development of the sport in our area,

 

(I)  aiding and encouraging the establishment of cross country, track and field programs in the area schools,

 

(J)  aiding in the improvements of established cross country, track and field programs in the area schools,

 

(K) providing a competitive program for individuals, particularly those who have no other opportunity for competition.

 

Articles of Incorporation Article IV           The corporation shall have four classes of members (General, Family, Subscriber and Supporters), whose privileges and obligations shall be set forth in the by-laws.

 

Articles of Incorporation Article VI           The names and addresses of the Board of Directors:

 

David Purinton, 1710 Alm Drive, Huntsville, AL 35811

 

David Cain, 3916 Cooper Street, Huntsville, AL 35801

 

Richard Rodenhausen, 8002 Brookfield Circle, Huntsville, AL 35802

 

Harold Tinsley, 8811 Edgehill Drive, Huntsville, AL 35802

 

Kathy Youngren, 1805 Big Cove Road, Huntsville, AL 35801

 

Anne Park, 150 Spinnaker Ridge Drive, #I135, Huntsville, AL 35824

 

John Roberts, 311 Dell Avenue, Huntsville, AL 35802

 

Jim Oaks, 504 Lanier Road, Huntsville, AL 35801

 

Malcolm Gillis, 1001 Opp Reynolds Road, Toney, AL 35773

 

Articles of Incorporation Article VIII           Other provisions  (Note:  This article is an addition to the Articles of Incorporation of the Huntsville Track Club, Inc.:

 

No part of the net income of the organization shall inure to the benefit of or be distributable to its directors, officers, members, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services actually rendered and to make payments and distributions in furtherance of the purposes and objectives set forth in Article III.

 

No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in or intervene in any political campaign on behalf of any candidate for public office.

 

Notwithstanding any other provision of these Articles, the organization shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from tax under Section 501(c)(3) of the Internal Revenue Code of 1986, or by an organization contributions to which are to be deductible under Section 170(c)(2) of such Code.

 

Upon the dissolution of the organization or the winding up of its affairs, after all creditors have been paid, the assets of the organization shall be distributed exclusively for charitable or educational purposes or to organizations which are then exempt from federal tax under Section 501(c)(3) of the Internal Revenue Code of 1986, and to which contributions are then deductible under Section 170(c)(2) of such Code.

 

Article III           The date of the meeting of the members where the amendment was adopted, a quorum was present, and the amendment received at least two-thirds of the votes entitled to be cast:19 May 2003

 

 

Date: _May 2003___________________                          _David C. Purinton_______________________

Signature of President

 

_Anne Park_____________________________

Signature of Secretary

State: ___Alabama___________________

 

County: ___Madison__________________

 

 

Before me the undersigned authority in and for said County and State personally appeared _____________________________________________________ who being by me first duly sworn, doth depose and say that he/she is the __________________________ of________________________________________________________, an Alabama corporation, and that the foregoing statements contained in this amendment are true, full and correct.

 

____________________________________

Signature of Officer above

 

Subscribed and sworn to before me on this the ________ day of ________________, ___________, in witness whereof I hereto subscribe my name and affix the seal of my office.

 

____________________________________

Signature of Notary

 

____________________________________

My commission expires