Members Present: David Purinton (President), David
Cain (VP-Programs), Harold Tinsley (VP-Communications), Anne Park (Secretary),
Kathy Youngren (Treasurer), John Roberts (Appointed
Member), Malcolm Gillis (Appointed Member-Rocket City Marathon Director).
Board Members Absent:
Richard Rodenhausen (VP-Races & Equipment), Jim
Oaks (Appointed Member-Cotton Row Director) Note:
Jim Oaks was excused from the meeting as he was traveling to the Road Race
Management Race Directors Meeting to represent the HTC.
A short business
meeting was held at after the HTC Awards Ceremony at Papa Lovetti's to briefly discuss questions regarding a proposed
Huntsville Hospital Foundation/HTC cooperative venture to stage a new race to
benefit breast cancer research and work in Huntsville.The HTC Board is scheduled
to meet with Huntsville Hospital Foundation representatives on 10 November 2003.
Following are some
questions HTC Board members would like to get answers to before entering into
Will HTC insurance cover this
type of race agreement?
How big do they intend for the
race to be and what would be the participation for the race to be
considered a success?
Race permit, road closings, course
marking, course approval by police department, and police staffing - these
items that will be the responsibility of the HTC must be worked out with
the City before we can sign an agreement.
Who will coordinate and implement
all computer involvement?On-line
registration, data entry, results processing, etc.?
What limitations should be
placed on the use of runner demographic information for purposes
other than execution of the race?
Will both parties have access to
total financial disclosure?
The agreement should be limited to
some number of years so that any functions found not to be workable or
suitable can be re-negotiated if necessary?
How will cash prizes be handled?
Race name, event billing, logo,
T-shirt design, race brochure, etc. must all have HTC input and
approval.This is in keeping with
current HTC race policies.
All concerns center
around who will actually manage the event and who will have responsibility for
certain aspects of the race.The HTC's long history has created policies that help to ensure
professional, safe events.Any venture
that the club may undertake with regard to the proposed partnership, or any
partnership, would be required to adhere to these established standards.
HTC President, David Purinton, shared information regarding some of the
above items that had come up in a preliminary meeting with HuntsvilleHospital.He stressed that the hospital's desire was to
have a quality race such as the Huntsville Track Club is known for, and that
they are willing to work with us as equal partners.The Hospital Foundation is seeking the input
and guidance of the club to ensure that the event is well run and of a quality
that will be attractive to runners.It
was agreed that we should go into this venture with our eyes open and not
commit to anything until all details are ironed out to everyone's satisfaction.
There was no further
discussion, and the meeting was adjourned at