HTC Executive Board Meeting - 14 August 2006
Board Members Present: David Purinton (President), Kathy Youngren (Treasurer), Harold Tinsley (VP-Communications), Anne Park (Secretary), Jim Oaks (Appointed Member—Cotton Row Director), Craig Armstrong (VP-Races & Equipment) Suzanne Taylor, (Appointed Member—Rocket City Marathon Director), Ashley Cain (VP-Programs), DeWayne Satterfield, (Appointed Member—Past Officer)
Also present were Beth Edwards and Ryan Decker, Huntsville Track Club Members.
The HTC Executive
Board met in the conference room at Southwood Presbyterian Church,
Ryan Decker then was given the floor and he gave us a description of the NASA Health & Fitness 5K which will be run at 9:00 a.m. on Wednesday, September 6, 2006, beginning at the Arsenal Gym. This race, sponsored by the MARS Running Club, will be in conjunction with their Health and Fitness Expo, and will be open to all who have access to the Arsenal. The race already has enough support people to make it a quality race, and Ryan was requesting that they be able to use some of our equipment. The Board agreed that they could use the finish line clock and other needed items at a reasonable fee. Ryan agreed to run this by Sam Ortega for approval.
Suzanne then informed us of the progress of our marathon planning, beginning with a description of the running of our marathon course by Dean Karnazes on October 12, 2006. This event is part of his attempt to run 50 marathons in 50 States in 50 days. All preparations are now in place. The North Face Group is providing aid, insurance and sag support, the city will provide three police officers, and all proceeds will go to Karnos Kids.
Suzanne then updated
us on preparations for the Afghanistan Marathon which will coincide with the
Rocket City Marathon on December 9, 2006.
The HTC will be providing finishers medals, t-shirts, certificates, race
numbers and race hats for this event in
Preparations for this year’s Rocket City Marathon are well underway. Bob Schwartz will be the guest speaker at the Friday night Carbo Supper, with his delightful combination of humor and running expertise, and he will also be running the marathon. It appears that the road work on Chaney Thompson may be completed by race time, eliminating the need for a course change in that area. As of now we have a total of $25,000 in sponsor money, and all hotels are confirmed. Suzanne did suggest that for the 2007 race we consider incorporating a contribution to a charity as a feature of our race since sponsors seem to place importance on this. We discussed some possibilities and will explore this further. Craig also asked that we put together an invited runner policy for elite athletes. This would help with providing accommodations for elite runners, and the standards should be listed on the web site so there will be no confusion regarding who qualifies. Last year’s winners will automatically qualify, and we could also list ½ marathon qualifying times to accommodate those running their first marathon. The web site can then be refreshed as the marathon nears depending upon who and how many have qualify. Suzanne provided some numbers and these were modified and discussed, and she will come up with a final list that would serve this purpose.
David presented the 2007 race calendar for approval. After a brief discussion, Craig moved and Jim seconded that we accept the calendar as finalized. The motion carried.
Jim then provided a
handout of the income and outgo for the 2006 Cotton Row Run, explaining this
year’s numbers and also comparing them with the same expenses and income from
past years. It is again Jim’s intention
to donate money from the race to deserving organizations as was done last year,
and he will finalize the organizations and amounts and present them to the
board. Jim also requested that he would
prefer to attend the RRCA Annual Meeting in
Suzanne announced that she and Dink had talked it over at length, and they would like to volunteer as Race Director for the Cotton Row Run. This resulted in much discussion, after which Craig made a motion to accept her offer to be the new director, DeWayne seconded the motion, and the motion passed unanimously.
We then discussed several minor items of business.
There being no further business, the meeting adjourned at 9:45 p.m.