HTC Annual Business Meeting

10 January 2006

Board Members Present:David Purinton (President), Harold Tinsley (VP-Communications), Kathy Youngren (Treasurer), Anne Park (Secretary), Jim Oaks (Appointed MemberóCotton Row Director), Craig Armstrong (Appointed MemberóPast Officer), Dick Franklin (VP-Races & Equipment), Ashley Cain (VP-Programs), Suzanne Taylor, (Appointed MemberóRocket City Marathon Director).

 

Also present were approximately 30 additional Huntsville Track Club Members.

 

The Huntsville Track Club Annual Business meeting was held at Beauregard's on Jordan Lane in Huntsville, Alabama, with the meeting beginning at 6:45 p.m.David opened the meeting with a welcome to all and gave the floor to race directors for updates on past and upcoming races:

 

         Suzanne Taylor spoke of the tremendous success of the 2005 marathon and having received 15 pages of runner comments.She has already begun preparations for 2006, with sponsorship proposals going out tomorrow.

         Randy McFarland, director of the New Year's Day Fun Runs, said the runs went well, with about 135 runners involved.

         Dink Taylor said that Mountain Mist registration is about ready for cut-off with a total of around 325; the weather is always a primary concern.He has a good field of excellent runners registered this year, and has no problem getting volunteers.

         Scott Pollard circulated a sign-up sheet for volunteers for the Winter Winds Races.There are already about 50 people registered for this year's races.

         Jim Oaks is already preparing for the 2006 Cotton Row Runs, and entry forms will be available the first of March.There will be a slight change in the entry fee and prize money structure, and the race start times will be moved up because of the usual heat factor.

 

Kathy Youngren, Treasurer, distributed handouts showing all 2005 treasurer activities and gave a brief report on the items listed.After all expenses were paid for the year, the club realized an excess of $9072.34.She then answered questions from the floor.Anne Park, Secretary, then presented a summary of the Huntsville Track Club Executive Board meeting highlights for 2005.David also further explained that the Board transacted a great deal of business via email resulting in fewer meetings being required in 2005 than would otherwise have been necessary.

 

The meeting then moved on to the election of officers.The Nominating Committee consisted of Gary Grace, Chairman, DeWayne Satterfield, Carl Smith, Valerie Connaughton and Conrad Meyer.Dewayne filled in for Gary, who was not able to attend the meeting, and presented the following slate of officers:

 

President - Dave Purinton

Treasurer - Kathy Youngren

Secretary - Anne Park

VP Communications - Harold Tinsley

VP of Races - Craig Armstrong

VP of Programs - Ashley Cain

 

There was a call for nominations from the floor.Since there were none, and since the committee had only found one person for each slot, Dick Franklin moved and Earl Jacoby seconded the motion that the slate be accepted as presented.The vote carried.

 

In other business, Harold reported that a 68 page HTC Newsletter is going to the printers tomorrow which will include in-depth information regarding the very successful Rocket City Marathon and the 2005 HTC Awards among other items.Just for interest and information purposes, Harold remarked that he and Louise had made 41 trips to the post office in 2005 for HTC mailings, and the total pieces of mail that went out was 26,893.Suzanne mentioned that her experience with mailings prompts her to express a much-deserved "Thank you" to Louise for all her work involving these HTC mailings during the past year.

 

Jim also mentioned that he would like to again invite a panel of exceptional runners for the 2006 Cotton Row Run as we had two years ago and he has three well-known runners in mind to again provide us with a very interesting pre-race Saturday evening meeting.

 

Since there was no further business, the meeting adjourned at 7:40

 

The following board members then met to discuss and consider two brief items of business:

David Purinton (President), Harold Tinsley (VP-Communications), Kathy Youngren (Treasurer), Anne Park (Secretary), Jim Oaks (Appointed MemberóCotton Row Director), Craig Armstrong (VP-Races & Equipment), Ashley Cain (VP-Programs), Suzanne Taylor, (Appointed MemberóRocket City Marathon Director).

 

Jim presented a request to make a slight change in the incremental fee structure of the Cotton Row Run.David moved that we accept the change and the motion was seconded and passed unanimously.Ashley Cain also made a similar request for the Women's Distance Festival with a very slight change in the fee structure including student fees.Craig moved to accept the change, Harold seconded the motion, and the motion passed.With no further business, the meeting adjourned.