HTC Annual Business Meeting
10 January 2007
Board Members Present: David Purinton (President), Kathy Youngren (Treasurer), Harold Tinsley (VP-Communications), Anne Park (Secretary), Suzanne Taylor (Appointed Member—Co-Rocket City Marathon Director), Dink Taylor (Appointed Member—Co-Cotton Row Run Director), Ashley Cain (VP-Programs)
Board Members Absent: Craig Armstrong (VP-Races & Equipment), DeWayne Satterfield, (Appointed Member—Past Officer)
Also present were approximately 37 additional Huntsville Track Club Members.
The Huntsville Track Club Annual Business meeting was held at Logan’s Roadhouse on Balmoral Drive in Huntsville, Alabama, with the meeting beginning at 6:45 p.m. David opened the meeting with a welcome to all, and he mentioned that the HTC has had a good year and the numbers at races have been up in 2006. With all the numbers still not in but using a conservative estimate the numbers reflect roughly a 13-14% increase in race entries. He then asked for reports from the race directors of two of our up-coming races.
· Dink Taylor reported that Mountain Mist was sold out very early this year and that all race preparations are in place. Thirty to forty people have been coming out for the training runs, and here have been more than enough volunteers coming forward to help with the race. Five of the top runners from last year’s race are returning this year so the field should be very competitive.
· Winter Winds race preparations are going well also, and the number of entries received has been very good so far according to Wendi Pollard, Race Director. She did ask for more volunteers to help with the two races.
Anne Park, Secretary, then distributed an overview of the Huntsville Track Club Executive Board Meetings for 2006 and provided information regarding Board Meeting highlights and Track Club activities. Members were encouraged to read the minutes regularly in the HTC Newsletter and contact a board member with any questions or suggestions. Anne Park also highlighted the fact that a good portion of the club’s business is conducted via email. This allows for quicker decisions on issues that do not require a face to face meeting of board members and allows the board to respond to many issues much faster.
Kathy Youngren then took the floor and explained some of the items on the detailed Treasurer’s Report that she had distributed. She pointed out that the club had a very good year and was in excellent condition financially, with a $7,711.91 excess for 2006 after all expenses were paid.
In other business, Harold Tinsley inquired about the status of the UAH Spring Road Race for 2007 and David explained that the UAH course is unusable this year because of construction. David called for a short meeting of the Executive Board after the Annual Business Meeting to discuss this item. Since there was no further business, the Annual Business Meeting adjourned at 7:20.
Board Members then met for a short meeting and discussed several alternatives to the UAH site for the Spring Road Race, but each option proved to be unfeasible, although a six-mile race at the Running Park was a possibility. David agreed to talk with Conrad Meyer, Race Director, in the likelihood that he would want to pursue that option at this late date.
In further business, David moved and Ashley seconded that we again provide the Roads Scholar program with the same donation which we gave last year. The motion carried.
Valerie Connaughton, Race Director of the Rocket Run Ten Miler, had reported that there was a local person who would like to donate prize money for the ten mile race. Harold expressed concern about subsequent years--whether the donor would want to continue providing this money, and if not, would it become a burden for the track club to then have to provide? It was determined that the total amount of prize money was relatively small, and would not present a problem if left in our hands in the future. Harold moved and Suzanne seconded the motion that we approve the donation of the prize money for the Rocket Run Ten Miler. The motion carried.
There being no further business, the meeting adjourned at 7:35.